Administrative Assistant

• Maintain a professional, organized, and inviting office environment.
• Serve as the primary facilities liaison with building management and external contractors for maintenance, repairs, security, and cleaning services.
• Manage all office amenities, including coordinating team lunches and stocking and maintaining inventory of snacks, drinks, and coffee.
• Collaborate with Finance to oversee office finances, including managing all vendor relationships, handling office ordering, placing supply orders, and processing expense reports with detailed receipt tracking.
• Provide proactive, high-level administrative and executive support to leadership, including complex calendar management, coordinating domestic and international travel logistics, and administering detailed expense reports.
• Act as a focal point of contact for directors, helping them scale their time and focus by managing administrative tasks and acting as a proxy when necessary.
• Build efficiency and effective responsiveness into existing operations, and actively help define and implement new operational strategies or best practices across the team.
• Collaborate with other departments and external stakeholders, managing confidential information as necessary.
• Use your creativity and passion to create great experiences for our NYC team for parties, events, and internal get-togethers to keep our team social and celebrate hard work together.
• Collaborate with other Office Managers to plan, manage, and execute internal events, including team off-sites, celebrations, and key stakeholder events.
• Collaborate with People Operations and Recruiting on essential activities such as employee onboarding/offboarding logistics, candidate experiences, and ensuring the proper oversight and management of office policies.

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