Senior Administrative Assistant, Administrative Support Assistant III, Legal, Remote-Eligible
Capital One
Project Coordinator IV
Medtronic
full-time
Posted on:
Location Type: Hybrid
Location: Mounds View • Minnesota • 🇺🇸 United States
Visit company websiteSalary
💰 $62,400 - $93,600 per year
Job Level
SeniorLead
About the role
- Provide proactive administrative support to the Vice-president of Marketing, including calendar management, travel arrangements, coordination of internal and external engagements, and submitting expenses
- Provide administrative support for 4 marketing directors, including travel arrangements and logistics coordination for meetings
- Gather, compile, and report on information relevant to supervisor's assignment
- Serve as a point of contact between the VP and internal teams, clients, and partners
- Coordinate staff meetings: create agendas, minutes, and track actions
- Assist in the preparation of department presentations, objectives, and other key materials for internal and external meetings
- Lead or support coordination, planning and execution of marketing events, team offsites, leadership summits, or special events
- Manage large-scale meeting logistics (secure room, A/V support, catering), pre-event material preparation, day-of meeting set up, contract/payment processing, and management of minutes
- Track project timelines and deliverables, ensuring alignment with strategic priorities
- Support onboarding of new team members and manage office needs and supplies
- Use problem solving skills for process improvement in systems and processes
- Less than 10% travel required to enhance collaboration and ensure successful completion of projects
- Work onsite 4 days per week to foster professional growth and cross-functional collaboration
Requirements
- High School Diploma or GED is required
- Minimum of 10 years of relevant experience
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Excellent written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced, dynamic environment
- High level of work ethic, professionalism, discretion, and emotional intelligence
- Team-oriented, collaborative style
- Advanced interpersonal skills to collaborate with executives and other assistants
- Interest in aligning business level communication to corporate brand
- Event/large group meeting planning experience
- Hands-on project management experience (use of planning tools, etc.)
- Ability to work under pressure in a dynamic environment
- Exercise high degree of maturity, discretion, and integrity; may handle sensitive and confidential information
- Ability to travel less than 10% as needed
- Work onsite 4 days per week (in-person exchanges emphasized)
- Regular interaction with computer and peers; must be independently mobile (ADA considerations)
Benefits
- Health, Dental and vision insurance
- Health Savings Account
- Healthcare Flexible Spending Account
- Life insurance
- Long-term disability leave
- Dependent daycare spending account
- Tuition assistance/reimbursement
- Simple Steps (global well-being program)
- In addition to Base Salary, this position is eligible for a short-term incentive plan (Medtronic Incentive Plan - MIP)
- 401(k) plan plus employer contribution and match
- Short-term disability
- Paid time off
- Paid holidays
- Employee Stock Purchase Plan
- Employee Assistance Program
- Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
- Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)
- Competitive Salary and flexible Benefits Package
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel arrangementslogistics coordinationproject managementevent planningprocess improvementreportingmeeting coordinationpresentation preparationcontract processing
Soft skills
written communicationverbal communicationproblem solvingprofessionalismdiscretionemotional intelligenceteam collaborationinterpersonal skillsability to manage multiple prioritiesability to work under pressure
Certifications
High School DiplomaGED
