Front Desk Administrator
Mindful Support Services
Pipeline Administrator
Lux Research
full-time
Posted on:
Location Type: Office
Location: Massachusetts • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Manage and track the startup and innovator pipeline, ensuring 20+ analyst interviews per month
- Collaborate with analysts to define innovation focus areas and build targeted outreach lists
- Lead outreach to startups, researchers, and corporate innovators via email, LinkedIn, and professional networks
- Coordinate scheduling and logistics for cross-time-zone meetings, serving as the main liaison between innovators and analysts
- Maintain smooth operations through timely follow-ups, deadline tracking, and clear communication
- Support seamless execution of Lux Ideathons, including planning, logistics, and live virtual event coordination
- Handle communication and logistics with event participants, speakers, and partners before, during, and after events
- Provide ongoing administrative and operational support to strengthen analyst and innovator engagement
Requirements
- 2–3 years of administrative experience supporting cross-functional teams and managing multiple priorities
- Proven ability to manage multiple projects with a high degree of autonomy and attention to detail
- High school education or equivalent
- Excellent communication skills, comfortable coordinating across global cultures and time zones via video, email, and phone
- Highly detail-oriented, reliable, and proactive in ensuring follow-through on tasks and deadlines
- Experience working in a corporate environment (desired)
- Experience coordinating events (virtual or in-person) or supporting large-scale team initiatives (desired)
- Strong Microsoft Office skills (desired)
- Familiarity with startup ecosystems, venture capital, or technology scouting (desired)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative experienceproject managementevent coordinationlogistics managementdeadline trackingcommunication management
Soft skills
attention to detailreliabilityproactivitycross-cultural communicationautonomy
