Office Administrator
SysLogic, Inc.
full-time
Posted on:
Location Type: Office
Location: Brookfield • Wisconsin • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
Tech Stack
Cloud
About the role
- Serve as the first point of contact for visitors and callers, ensuring a professional experience.
- Manage and screen incoming calls.
- Maintain security protocols for keycard access and guest tracking.
- Update spreadsheets for badge access and hardware tracking.
- Provide direct administrative support to executive leadership, including calendar coordination, meeting preparation, and follow-ups.
- Send weekly agenda communications to the leadership team and assist with meeting logistics.
- Maintain conference rooms and common areas, ensuring readiness and cleanliness.
- Manage office supply inventory and restocking, including monthly reporting.
- Submit IT support tickets utilizing partner portal and act as primary point of contact when necessary.
- Support onboarding and offboarding processes with HR and IT.
- Assist with insurance updates, benefits documentation, and payroll support.
- Enter vendor invoices into QuickBooks and assist with billing and payroll reports.
- Create client invoicing reports and generate/send weekly, semi-monthly, and monthly client invoices.
- Position requires onsite presence in Brookfield offices and collaboration with executive leadership and cross-functional teams.
Requirements
- 4+ years of experience in office administration or executive support, ideally in a small company environment.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and professionalism in handling confidential matters.
- Proficiency in Microsoft Office, SharePoint, and cloud-based systems.
- Familiarity with QuickBooks or other accounting software required.
- Working knowledge of time tracking tools and CRMs desired.
- Ability to work independently and manage multiple priorities.
- Position may require attendance at after-hour meetings or events.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Long Term Disability
- Training & Development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
office administrationexecutive supportcalendar coordinationmeeting preparationvendor invoicingbilling reportspayroll supportconfidentiality handlingtime tracking toolsCRMs
Soft skills
organizational skillstime managementwritten communicationverbal communicationdiscretionprofessionalismindependencemulti-priority management