Manage calendars for the team of development executives, including scheduling, confirming, and coordinating internal and external meetings as well as taking meeting notes and keeping a database going for the team’s expanding professional network.
Log notes during core team meetings.
Maintain up-to-date phone sheets and contact information.
Coordinate domestic and international travel and logistics for executives and, when needed, adjacent talent.
Prepare and submit expense reports for development team members accurately and in a timely manner.
Assist with general office and departmental administrative tasks as needed.
Support departmental projects as needed, including, but not limited to, maintaining organizational documents, grids and databases, script coverage, entertainment business research and preparing agendas and memos for high-level leadership meetings.
Maintain a detailed log of incoming scripts, pitches, and project submissions; track status and disseminate information to appropriate internal teams.
Read scripts and prepare written coverage, summaries, and creative notes as assigned.
Read and watch relevant IP content in the film and TV space where it intersects with Live Nation Studios’ ongoing mandates.
Assist with the creation and assembly of development materials, including pitch decks, presentations, and internal briefing documents.
Develop and maintain a thorough familiarity with all projects in development, including current status, attachments, and next steps.
Maintain and update development grids, tracking documents, databases, and organizational materials.
Assist in preparing agendas, memos, and materials for internal development meetings and leadership discussions.
Liaise closely with other assistants and coordinators across Live Nation Studios, as well as with external partners including talent, representatives, and production entities.
Serve as a professional and reliable point of contact for internal and external communications related to the development team.
Handle confidential information with discretion and sound judgment.

Requirements

Bachelor’s degree or equivalent work experience required.
3+ years of experience in an administrative, assistant, or coordinator role, preferably within film, television, media, or entertainment.
Prior experience at a studio, production company, literary agency, or talent agency strongly preferred.
Strong interest in film and television development and storytelling.
Excellent organizational skills with exceptional attention to detail.
Strong written and verbal communication skills.
Ability to prioritize, multitask, meet deadlines, and adapt quickly in a fast-moving environment.
Highly organized and detail-oriented
Proactive and solutions-focused
Strong interpersonal and communication skills
Comfortable working in a creative, fast-paced environment
Collaborative team player with a positive, professional attitude
Proactive, resourceful, and able to work independently with limited direction.
High level of professionalism and ability to handle confidential information.
Proficiency with Microsoft Office, Google Drive (Docs, Sheets, Slides) and Canva

Benefits

Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
401(k) program with company match, stock reimbursement program
New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
Volunteer time off, crowdfunding match

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative supportcalendar managementmeeting coordinationexpense reportingscript coverageproject trackingdevelopment materials preparationorganizational document maintenanceentertainment business researchcommunication management

Soft Skills

organizational skillsattention to detailwritten communicationverbal communicationmultitaskingadaptabilityproactivityresourcefulnessteam collaborationprofessionalism

Certifications

Bachelor's degree