Sales Administrator
AVI-SPL
Investment Operations
Kestra Financial
full-time
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage client relations and record conversations/requests in SmartOffice
- Process distribution requests
- Maintain client records and notes in SmartOffice
- Open new investment accounts and schedule client meetings
- Utilize Advice Pay for payments and submit invoices outside of Advice Pay
- Enter contributions in Wealthscape/Assetmark and other investment platforms
- Request trading on new investments and submit SBLOC applications
- Maintain and report all investment activity on a weekly basis
- Set up bank links and monthly Periodic Investment Plans (PIP) for clients
- Assist with Maryland 529 applications and annually process Required Minimum Distributions (RMD)
- Answer phone calls and greet visitors to the office
- Schedule appointments, scan/fax/record documents, and sort mail
- Monitor investment licensure for staff by state of client
- Submit correspondence and extensions to Kestra Financial for approval
- Maintain all compliance requirements and office readiness (lobby, kitchen, supplies)
- Order and maintain office equipment, furniture, and supplies
- Perform additional responsibilities as assigned
Requirements
- Four-year bachelor's degree in finance, accounting, or other closely related field
- May substitute 1.5 years of experience for one year of education
- Strong ability to communicate and work effectively as a team member
- Attention to detail, thoroughness, and number accuracy
- Ability to clearly follow direction and articulate and write responses in English
- Must have sound judgment when dealing with clients and staff members
- Ability to work under pressure and meet mandatory deadlines
- Sound judgment in determining prioritization of work
- Keen sense of ownership of job responsibilities
- Knowledge of Microsoft Suite and ability to comprehend and use industry software
- Ability to lift up to 15 lbs
- Visual and auditory acuity sufficient to read materials and view monitor and telephone
