Construction Draw Administrator
INTRUST Bank
Sales Administrator
AVI-SPL
full-time
Posted on:
Location: Wisconsin • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Provide administrative support of sales in coordination with operations, services, procurement and finance
- Assist with process improvement messaging and management
- Support sales communications and planning, including assisting with content and distribution
- Assist with market data research as needed
- Coordinate with training to ensure new hire training
- Assist SVP with special projects and assignments by executive leadership
- Coordinate meeting schedules between sales leadership and SVP of Sales as well as customers
- Assist sales leadership with strategic initiatives
- Assist in coordinating and planning events for all sales meetings
- Ensure seller compensation plans, commissions and bonus tracking are in place
- Distribute sales and reporting metrics including: FP&A and Sales Ops reports LORP tracking and RFP response data Service renewals State contract quarterly reports
- Answer/route incoming phone calls
- Process and distribute incoming/outgoing mail
- Assist Account Managers with sales paperwork including proposals and bids
- Register new vendors, setup jobs and submissions
- Research and contact vendors for part numbers, pricing and compatibility
- Provide various administrative support including but not limited to: tracking shipments Submitting RMA’s, Compiling equipment lists for service renewals Requesting certificates of insurance/bonds Compiling proposal logs
- Other duties assigned as needed
Requirements
- Ability to balance multiple tasks with changing priorities
- Ability to work and think independently and ensuring to meet deadlines
- Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
- Excellent attention to detail
- Must have clear and professional communication skills (written and oral) both internally and externally
- Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
- Demonstrated customer service focus and client communication skills
- Ability to handle sensitive and confidential information
- Minimum of a High school Diploma or equivalent
- Minimum 2-4 years of experience with office administrative functions preferred
- Intermediate proficiency with demonstrated experience utilizing office suite (Word, Excel, Powerpoint)
