AVI-SPL

Sales Administrator

AVI-SPL

full-time

Posted on:

Origin:  • 🇺🇸 United States • Wisconsin

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Job Level

JuniorMid-Level

About the role

  • Provide administrative support of sales in coordination with operations, services, procurement and finance
  • Assist with process improvement messaging and management
  • Support sales communications and planning, including assisting with content and distribution
  • Assist with market data research as needed
  • Coordinate with training to ensure new hire training
  • Assist SVP with special projects and assignments by executive leadership
  • Coordinate meeting schedules between sales leadership and SVP of Sales as well as customers
  • Assist sales leadership with strategic initiatives
  • Assist in coordinating and planning events for all sales meetings
  • Ensure seller compensation plans, commissions and bonus tracking are in place
  • Distribute sales and reporting metrics including: FP&A and Sales Ops reports LORP tracking and RFP response data Service renewals State contract quarterly reports
  • Answer/route incoming phone calls
  • Process and distribute incoming/outgoing mail
  • Assist Account Managers with sales paperwork including proposals and bids
  • Register new vendors, setup jobs and submissions
  • Research and contact vendors for part numbers, pricing and compatibility
  • Provide various administrative support including but not limited to: tracking shipments Submitting RMA’s, Compiling equipment lists for service renewals Requesting certificates of insurance/bonds Compiling proposal logs
  • Other duties assigned as needed

Requirements

  • Ability to balance multiple tasks with changing priorities
  • Ability to work and think independently and ensuring to meet deadlines
  • Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
  • Excellent attention to detail
  • Must have clear and professional communication skills (written and oral) both internally and externally
  • Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
  • Demonstrated customer service focus and client communication skills
  • Ability to handle sensitive and confidential information
  • Minimum of a High school Diploma or equivalent
  • Minimum 2-4 years of experience with office administrative functions preferred
  • Intermediate proficiency with demonstrated experience utilizing office suite (Word, Excel, Powerpoint)