International Committee of the Red Cross - ICRC

Administrative Assistant

• Provide support for all aspects related to employee relations, offering guidance and counseling as needed
• Assist employees and managers with HR initiatives, administrative matters, promotions, organizational changes, and other HR-related concerns
• Provide overall support for HR administrative functions, ensuring smooth operation and accurate documentation
• Assist HR Officers in maintaining up-to-date employee files and ensuring the accuracy of information in the HR system across sites
• Support the preparation of HR-related documents such as employment contracts, performance appraisals, promotions, and holiday balance tracking
• Follow up on medical expenses and salary calculations for both sub-delegations and Kyiv delegation
• Contribute to various HR projects, working closely with HR administrators in both sub-delegations and Kyiv
• Assist the People Unit team in administering programs, procedures, and guidelines to ensure alignment with the organization’s strategic goals
• Support the Payroll Specialist in drafting and preparing monthly payroll information

HR Administrative Assistant

Administration

• Prepares and issues accurate attestation of employment for all HQ and mobile field employees.
• Processes changes in activity rate and/or work schedule for HQ employees upon the request of HQ HR Manager.
• Processes correction of time profile or holiday calendar in HRIS tool (SuccessFactor).
• Records and updates employee's Swiss work permit in HRIS tool (SuccessFactor).
• Processes changes in personal information of employee such as address, name, marital status, HR dependents, preferred mailing language, etc. in HRIS tool (SuccessFactors).
• Files documents such as marriage certificate, divorce papers, civil union, birth certificate, etc. in HRIS tool (PeopleDoc — Employee File Management).
• Updates the mobility entitlements of field employees upon reaching the required seniority in HRIS tool (SuccessFactors).
• Coordinates with HRIS team in updating the employee's length of service in HRIS tool (SuccessFactors).
• Processes length of service milestone awards (ten, twenty, and thirty years of service).
• Launches the language test via applicable platform upon receipt of request from the Talent Managers, HR Partners, or HR Managers.
• Monitors and follow-ups medical certificate from employees.
• Updates absence due to illness/accident record of employee in HRIS tool (SuccessFactors).
• Manages the general mailbox of GSS HRSS.
• Supports employee in recording bank account information in HRIS tool (SuccessFactors), if necessary.
• Transmits documents and/or information to relevant Subject-Matter-Experts or GSS HRSS team (family, social insurance, leave and absence, payroll, pension fund and termination) as necessary.
• Ensures quality of employee HR data by coordinating directly with employee and HRIS on the necessary corrective actions in a timely manner.
• Ensures accurate and timely data entry of personal and professional information updates.
• Responds to straightforward questions received from employees by phone or email.
• Escalates cases or non-standard request to Rewards, Payroll, or Deployment teams.
• Follows up on all work-related messages and correspondence with the relevant contacts and departments.
• Takes responsibility for their own professional learning and development.
• Participate in projects, as necessary.
• If necessary and upon request, provide ad hoc administrative tasks for the unit or department.
• Being proactive with continuous improvement propositions for the team's management processes.

Personal and Professional Info Administration Officer

Accountant

• Responsible for recording the cost of newly-acquired fixed assets (both tangible and intangible)
• Tracking existing fixed assets
• Recording depreciation
• Accounting for the disposition of fixed assets
• Accounting for leases: right of use assets and related liabilities
• Collect lease information and review for accuracy
• Perform and document controls as described in the closing checklist
• Implement and ensure compliance with lease financial procedures and guidelines
• Prepare lease related adjustments: reversing rental expense, capitalization and depreciation of leased assets, set up and amortization of lease liability
• Contribute to monthly and year-end closing process for Lease Management module
• Compare the delegation’s annual lease inventory against List of Leases report, analyze the variance report and send feedback if there are any

Asset & Lease Management Accountant

Risk

• Identify, assess, and prioritize operational and programmatic risks, and advise on mitigation measures.
• Ensure clear ownership of risks and monitor implementation of mitigation plans.
• Provide technical guidance on risk management practices, internal controls, and due diligence processes.
• Strengthen risk awareness through training and communication with staff and partners.
• Monitor and evaluate the effectiveness of risk management systems and recommend improvements.
• Support management decision-making through risk analysis and reporting.
• Ensure appropriate controls and monitoring systems are integrated into programmes and partnerships.
• Conduct field visits to assess risk mitigation measures and advise on improvements.
• Act as focal point for audits, internal controls, and donor reviews.
• Collaborate with internal stakeholders to address transversal risks and improve practices.
• Supports implementation of the Code of Conduct and integrity initiatives.
• Promotes prevention of misconduct and provides guidance on ethical matters.

Risk & Assurance Manager

Communications

• Shape ICRC’s public positioning and lead its global editorial approach
• Drive global media engagement to position ICRC’s work and influence public debate
• Define and drive messaging and media relations strategies in complex and mediatized reputational and operational crises
• Serve as the organization’s chief spokesperson in sensitive media engagements
• Deliver clear, consistent, and impactful messaging across platforms
• Coordinate editorial approaches to institutional priority themes

HR Administrative Assistant

Personal and Professional Info Administration Officer

Asset & Lease Management Accountant

Risk & Assurance Manager

Head of External Communication, Chief Spokesperson