Illumination Systems Arizona

Workplace Experience Partner

Illumination Systems Arizona

part-time

Posted on:

Location Type: Hybrid

Location: Redwood Shores • California • United States

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About the role

  • Ensure the office is organized and ready for daily use during scheduled hours
  • Manage incoming and outgoing mail, packages, and deliveries
  • Coordinate mailings, shipments, and returns as needed
  • Maintain office supplies inventory and place orders when necessary
  • Support basic vendor coordination (cleaning, office services, etc.)
  • Manage and maintain door code access, including adding, removing, and updating entries as needed
  • Coordinate daily office lunches, including ordering via DoorDash or working with caterers
  • Ensure lunch setup and cleanup runs smoothly
  • Keep the kitchen stocked, clean, and organized
  • Manage snacks, beverages, and kitchen supplies
  • Ensure conference rooms and shared spaces are tidy and presentable
  • Serve as a friendly, helpful point of contact for team members in the office
  • Assist with onboarding logistics for new hires (door codes and office orientation)
  • Support internal events, team lunches, and social events
  • Contribute ideas to continuously improve the in-office employee experience
  • Assist with ad hoc administrative tasks as needed
  • Proactively identify ways to improve office efficiency and experience
  • Communicate clearly with remote and in-office team members

Requirements

  • Consistent availability 9:30 AM – 2:30 PM, Monday–Friday
  • In-office presence Tuesday, Wednesday and Thursday.
  • Strong attention to detail and follow-through
  • Professional, friendly, and service-oriented demeanor
  • Ability to work independently and manage recurring responsibilities
  • Comfortable handling light physical tasks such as receiving packages and setting up lunches
  • Discretion and responsibility when managing office access and security-related tasks
Benefits
  • Health Care Plan (Medical, Dental & Vision)
  • 401K with 3% Contribution
  • Pre-IPO Stock Options
  • At least 12 Public Holidays
  • Flexible Time Off
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
attention to detailprofessional demeanorfriendly demeanorservice-orientedindependent workresponsibilitydiscretioncommunication