Hyremote

Data Entry

• Process incoming deal applications from external partners
• Create organized internal deal threads
• Validate submitted application data for accuracy and completeness
• Utilize AI tools to standardize internal applications
• Generate new email threads for each deal
• Adhere to Standard Operating Procedures (SOPs) for deal processing

Recruitment

• Conduct Candidate Outreach: Hold brief, welcoming phone or Zoom screenings designed to inform and encourage applicants — not to pressure or evaluate them harshly.
• Guide Through Certification: Support applicants in completing required training (NYPS or SERPA), with consistent follow-up to ensure timely progress.
• Manage Indeed Pipeline: Filter resumes, message candidates, confirm interest and eligibility, and schedule screenings all through Indeed.
• Maintain Applicant Tracking Sheets: Keep internal spreadsheets updated with certification progress, location needs, and applicant status.
• Monitor Staffing Balance: Track staffing distribution by zip code to prevent over- or under-staffing in specific areas.
• Respond to Questions: Address FAQs about the training, role expectations, and pay structure in a clear and respectful way.
• Collaborate with Leadership: Work closely with company leaders to hit recruitment targets and refine the hiring process.
• Assist with Onboarding (future phase): After candidates are hired, help with tasks like session documentation, scheduling, or billing prep if needed.

Recruitment Specialist

• Upload invoices into QuickBooks with accuracy and timeliness.
• Send invoices to clients and ensure confirmation of receipt.
• Enter bills into QuickBooks and maintain up-to-date records.
• Organize and track proof of deliveries (PODs) for shipments.
• Assist with administrative follow-ups related to billing and logistics.
• Collaborate closely with dispatchers, drivers, and accounting staff to ensure accurate financial tracking.

Executive Assistant

• Review, prioritize, and tag emails to help maintain an organized inbox.
• Execute administrative tasks such as pulling reports, drafting emails, and managing follow-ups.
• Provide end-of-day summaries outlining completed and pending tasks.
• Use folders, tags, and lists to manage and track assignments.
• Occasionally handle personal errands like scheduling or research.
• Upload and organize files using a remote desktop system.
• Send or respond to emails on behalf of the owner as needed.
• Work directly with the company owner in a one-on-one support role to streamline daily operations.

Bookkeeper

• This is a remote position with a bookkeeper role for a aluminum and foil supplier.
• You'll manage financial operations, ensuring accurate books and reliable business support for our B2B clients.
• What You'll Do: Manage all QuickBooks Desktop accounting functions including reconciliations, invoicing, transaction categorization, expense tracking, and accounts receivable follow-ups.
• Monitor outstanding invoices and follow 30-day payment terms; escalate overdue accounts to management.
• Provide administrative support such as answering calls, sending quotes, and assisting management with office tasks.
• Handle standard bill payments and timely processing.
• Occasional support for order processing or product research (minimal).