Accountant

• Prepare and post all routine and adjusting journal entries; maintain the accuracy of the general ledger across all entities; perform monthly bank, credit card, investment, and balance sheet reconciliations; maintain the chart of accounts; calculate and post depreciation, allocations, deferred revenue, and intercompany transfers; produce monthly financial statements for Accelerators; maintain complete documentation for audit readiness; and ensure all GL activity complies with GAAP and internal controls.
• Daily bank review; post deposits, incoming ACHs and wire payments to multiple QuickBooks files (HL7, 2 Foundations, Accelerators, BPM Catalyst).
• Generate AR invoices by project/grant; track AR, make collection calls/emails; produce/distribute annual invoices to funders/members; manage federal portal invoicing (PIEE, WAWF, IPP) as directed.
• Process AP: receive/validate invoices, enter invoices, maintain vendor database and vendor portal admin (Ariba, Oracle, SAP), prepare payment batches for Controller/COO approval.
• Process payroll inputs, onboarding/offboarding in payroll software/Global EOR and employee benefit plans, support employee benefit open enrollment, post payroll allocations in QBO, reconcile payroll deductions and quarterly 941.
• Prepare and post monthly/quarterly/annual adjusting journal entries, depreciation, insurance allocations, membership/deferred revenue entries (export Fonteva reports), and intercompany transfers.
• Maintain master deposit worksheet; reconcile corporate credit cards; perform monthly bank reconciliations for FHIR Accelerator accounts and HL7 sweep account; reconcile bank, investment, and balance sheet accounts.
• Produce monthly financial statements for HL7 and each FHIR Accelerator (IS, BS, AR reports) for Controller review; support annual audit and returns (1099/1096 prep for HL7 & Accelerators).
• Support chart of accounts maintenance, grant accounting entries, respond to funder/program manager inquiries, and provide documentation for audits and external reviewers.

Marketing

• Lead membership and education campaigns, manages digital channels, supports webinars and training logistics, and delivers performance reporting
• Support campaigns that attract new members and retain existing ones, audience targeting and follow-up.
• Develop and execute lapsed member marketing campaigns.
• Build and maintain audience segments for membership campaigns using HL7’s CRM and email marketing platforms.
• Support marketing campaigns that drive registrations for education offerings, certifications, and corporate training.
• Conduct market and audience research to inform education campaign positioning.
• Manage project timelines for courses and education events.
• Prepare post-program reports summarizing participation and follow-up actions.
• Manage the day-to-day social media calendar and maintain HL7 website content.
• Deliver regular performance reports with recommendations for improvement.

Marketing Specialist, Education

Risk

• Become a key part of the operational backbone of HL7’s governance and executive functions
• Coordinate the full lifecycle of HL7 Board and Board Committee meetings: scheduling, agenda coordination, document preparation, and timely distribution to all participants
• Produce accurate, polished meeting minutes and ensure proper filing, version control, and accessibility of governance documents
• Track action items from Board and committee meetings; follow up proactively with owners and keep leadership informed of open items and deadlines
• Maintain governance calendars, anticipate conflicts or gaps well in advance, and keep all meetings running on schedule
• Coordinate governance communications across HL7’s committees, working groups, and broader community — including meeting announcements, voting processes, elections, and bylaw-related correspondence
• Manage the end-to-end logistics of HL7’s governance election and voting processes
• Maintain current rosters, committee membership records, and governance documentation; ensure all materials are organized, up to date, and easy to find
• Draft clear, professional communications on behalf of the CEO and COO for governance-related outreach.
• Coordinate scheduling and logistics for meetings between HL7 leadership and external partners, member organizations, and stakeholders
• Prepare briefing materials, agendas, and follow-up summaries so leadership walks into every meeting prepared and leaves with clear next steps documented and tracked
• Track commitments made with partners and ensure timely follow-through; flag anything at risk of slipping
• Take recurring coordination tasks — research, drafting, scheduling, tracking, and follow-up — and execute them reliably
• Prepare briefs, pre-reads, agendas, and follow-ups
• Arrange domestic and international travel for executive leaders — flights, hotels, ground transportation, and itineraries — anticipating needs and handling changes as needed
• Prepare and submit expense reports accurately and on time, tracking receipts and ensuring compliance with HL7's policies
• Manage open action item queues; track risks and issues with Board or other initiatives as assigned; provide regular status updates and proactively surface anything that needs their attention
• Identify patterns in recurring requests and build lightweight tools, templates, or processes to handle them more efficiently over time.

Accountant

Marketing Specialist, Education

Governance and Operations Coordinator