Risk

• Become a key part of the operational backbone of HL7’s governance and executive functions
• Coordinate the full lifecycle of HL7 Board and Board Committee meetings: scheduling, agenda coordination, document preparation, and timely distribution to all participants
• Produce accurate, polished meeting minutes and ensure proper filing, version control, and accessibility of governance documents
• Track action items from Board and committee meetings; follow up proactively with owners and keep leadership informed of open items and deadlines
• Maintain governance calendars, anticipate conflicts or gaps well in advance, and keep all meetings running on schedule
• Coordinate governance communications across HL7’s committees, working groups, and broader community — including meeting announcements, voting processes, elections, and bylaw-related correspondence
• Manage the end-to-end logistics of HL7’s governance election and voting processes
• Maintain current rosters, committee membership records, and governance documentation; ensure all materials are organized, up to date, and easy to find
• Draft clear, professional communications on behalf of the CEO and COO for governance-related outreach.
• Coordinate scheduling and logistics for meetings between HL7 leadership and external partners, member organizations, and stakeholders
• Prepare briefing materials, agendas, and follow-up summaries so leadership walks into every meeting prepared and leaves with clear next steps documented and tracked
• Track commitments made with partners and ensure timely follow-through; flag anything at risk of slipping
• Take recurring coordination tasks — research, drafting, scheduling, tracking, and follow-up — and execute them reliably
• Prepare briefs, pre-reads, agendas, and follow-ups
• Arrange domestic and international travel for executive leaders — flights, hotels, ground transportation, and itineraries — anticipating needs and handling changes as needed
• Prepare and submit expense reports accurately and on time, tracking receipts and ensuring compliance with HL7's policies
• Manage open action item queues; track risks and issues with Board or other initiatives as assigned; provide regular status updates and proactively surface anything that needs their attention
• Identify patterns in recurring requests and build lightweight tools, templates, or processes to handle them more efficiently over time.

Governance and Operations Coordinator