Governance and Operations Coordinator

HL7

Governance & Operations Coordinator supporting HL7's governance and executive functions. Coordinating Board and committee meetings, governance communication, and operational tasks.

Posted 6/20/2026full-timeRemote • Missouri • 🇺🇸 United StatesJuniorMid-Level💰 $60,000 per yearWebsite

About the role

Key responsibilities & impact

Become a key part of the operational backbone of HL7’s governance and executive functions
Coordinate the full lifecycle of HL7 Board and Board Committee meetings: scheduling, agenda coordination, document preparation, and timely distribution to all participants
Produce accurate, polished meeting minutes and ensure proper filing, version control, and accessibility of governance documents
Track action items from Board and committee meetings; follow up proactively with owners and keep leadership informed of open items and deadlines
Maintain governance calendars, anticipate conflicts or gaps well in advance, and keep all meetings running on schedule
Coordinate governance communications across HL7’s committees, working groups, and broader community — including meeting announcements, voting processes, elections, and bylaw-related correspondence
Manage the end-to-end logistics of HL7’s governance election and voting processes
Maintain current rosters, committee membership records, and governance documentation; ensure all materials are organized, up to date, and easy to find
Draft clear, professional communications on behalf of the CEO and COO for governance-related outreach.
Coordinate scheduling and logistics for meetings between HL7 leadership and external partners, member organizations, and stakeholders
Prepare briefing materials, agendas, and follow-up summaries so leadership walks into every meeting prepared and leaves with clear next steps documented and tracked
Track commitments made with partners and ensure timely follow-through; flag anything at risk of slipping
Take recurring coordination tasks — research, drafting, scheduling, tracking, and follow-up — and execute them reliably
Prepare briefs, pre-reads, agendas, and follow-ups
Arrange domestic and international travel for executive leaders — flights, hotels, ground transportation, and itineraries — anticipating needs and handling changes as needed
Prepare and submit expense reports accurately and on time, tracking receipts and ensuring compliance with HL7's policies
Manage open action item queues; track risks and issues with Board or other initiatives as assigned; provide regular status updates and proactively surface anything that needs their attention
Identify patterns in recurring requests and build lightweight tools, templates, or processes to handle them more efficiently over time.

Requirements

What you’ll need

2–5 years of experience in an operations, coordination, or project-focused role
Nonprofit or association experience is a plus
Proven ability to manage multiple priorities in a fast-moving environment and consistently follow through
Tech-savvy and comfortable learning and using new tools quickly; familiarity with various AI tools, Microsoft 365 (Outlook, SharePoint, Teams), Zoom, and shared document platforms is expected
Excellent written communication skills — you can produce a crisp, professional email or summary document with minimal oversight
High attention to detail and a reputation for getting things done.
Comfortable working with senior leaders and exercising good judgment about priorities and escalation.
Self-starter who figures things out, proposes solutions, and takes initiative.

Benefits

Comp & perks

Health insurance
Flexible work arrangements
Professional development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementdocument preparationmeeting coordinationagenda preparationversion controllogistics managementexpense reportingrisk trackingdata organizationcommunication drafting

Soft Skills

attention to detailtime managementinitiativeproblem-solvingcommunicationproactive follow-throughjudgmentadaptabilityself-startermultitasking