Project Coordinator, IT Security
Relativity
Job Level
Mid-LevelSenior
About the role
- Own and manage complex diaries of CEO and CPO, acting as gatekeeper
- Proactively streamline schedules to prioritise strategic work
- Organise national and international travel, including last-minute arrangements, and manage budgets and agendas
- Prepare and manage expense claims for the CoFounders
- Book meeting rooms, source off-site venues and coordinate logistics for meetings and events
- Attend meetings when required to take diligent notes and track action points
- Provide personal support to CoFounders: manage personal appointments, family commitments, personal travel and ad hoc errands
- Work closely with the Chief of Staff to support board and executive team meetings, quarterly planning, strategic offsites and company milestones
- Support internal communications by ensuring key messages and draft comms are reviewed by CoFounders in a timely manner
- Support team engagement activities, company-wide events and socials as required
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar support role, ideally in a fast-paced startup or scale up environment
- Exceptionally organised with strong attention to detail and ability to juggle multiple priorities
- Excellent communication and interpersonal skills, verbal and written
- Discretion and confidentiality in handling sensitive information
- Confident, directive and decisive, yet personable and approachable
- Naturally resourceful and solutions focused
- Positive, can do attitude and willingness to roll up your sleeves
- Driven by curiosity, ownership and a desire to constantly improve
- Familiarity with G-Suite products, Notion and Slack
- Degree educated
