HireBoost

Executive Virtual Assistant

HireBoost

full-time

Posted on:

Origin:  • 💃 Anywhere in Latin America

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Salary

💰 $1,300 - $1,500 per month

Job Level

Mid-LevelSenior

Tech Stack

Node.js

About the role

  • Act as key partner supporting executive with calendar management, project coordination, client communication, and workflow optimization.
  • Manage and prioritize internal and external meeting requests; apply executive’s scheduling framework to protect priorities.
  • Coordinate agendas, itineraries, travel arrangements, and prepare supporting documents.
  • Monitor deadlines and priorities using Motion; keep projects moving during heavy travel or client weeks.
  • Act as liaison with clients and teams; draft and review client-facing documents; keep knowledge bases organized in Notion and Google Drive.
  • Prepare presentations and meeting materials; coordinate logistics for virtual and in-person meetings; conduct background research on clients.
  • Process and submit expenses via Expensify; handle reservations, online orders, and occasional personal scheduling.
  • Use AI tools to draft, summarize, and automate workflows; identify opportunities for efficiency through technology.
  • Maintain frequent check-ins with the executive; deliver weekly progress reports highlighting blockers and deadlines.
  • Document and improve SOPs; handle sensitive company, client, and financial information with discretion and confidentiality.

Requirements

  • Proven experience as a Virtual Assistant, Executive Assistant, or Project Coordinator.
  • Excellent written and verbal communication skills in English and Spanish.
  • Strong organizational and prioritization skills, with the ability to manage multiple demands.
  • Proficiency with modern tools: Motion, Notion, Google Workspace, Expensify, PandaDoc, TripIt.
  • HubSpot experience is a plus.
  • Ability to work independently and exercise sound judgment.
  • Proactive, solution-oriented mindset.
  • Flexibility to switch between projects and business domains.