Brokerage Sales Representative
Venture Logistics
Executive Assistant Lead
Gusto
full-time
Posted on:
Location Type: Hybrid
Location: San Francisco • California, Colorado, New York • 🇺🇸 United States
Visit company websiteSalary
💰 $137,000 - $161,000 per year
Job Level
Senior
About the role
- Lead, mentor, and manage a team of 3-5 Executive Assistants, ensuring high performance and professional growth
- Provide administrative and executive support for Foundation leaders, including calendar management and travel coordination
- Manage complex calendar and travel plans, book ground and air travel, hotels, and draft daily itineraries
- Contribute to leadership meetings and offsites by producing materials, pre-reads, taking notes, and tracking action items
- Triage inboxes and prioritize responses to customers, employees, investors, and other stakeholders
- Track key project milestones and progress against personal, team, and company goals/targets
- Establish and improve administrative systems and processes
- Plan events, department celebrations, team off-sites, internal and after-hours events; manage budget and expenses as needed
- Maintain partnerships with other Executive Operations members across Foundation and Gusto
- Act as a cultural ambassador and liaison for the Foundation pod to support company culture and relationships
Requirements
- 5+ years of administrative experience supporting one or more executives in a large or high-growth company
- 2+ years of experience in a management or leadership role, specifically managing other Executive Assistants or administrative staff
- Complete confidentiality on all business matters
- Positive attitude and team player who stays calm under pressure
- Strong scheduling and travel coordination skills; knowledgeable about organizing team events
- Ability to effectively communicate and collaborate with a diverse range of people and job functions
- Incredibly organized and detail-oriented, able to prioritize multiple assignments
- Proficiency with Google Apps (Gmail, Calendar, Drive, Docs, Sheets, etc.)
- Bonus: Knowledge of process, project, and program management theory and practices
- Bonus: Experience supporting leaders in the Foundation space
Benefits
- Health insurance
- 401(k)s
- Expert HR support
- Team management tools
- Equity package
- Performance bonuses
- Hybrid work (employees in Denver, San Francisco, and New York expected in-office ~2-3 days/week)
- Physical office locations in Denver, San Francisco, and New York City
- Reasonable accommodations during application process
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel coordinationevent planningproject managementadministrative systems improvementbudget managementnote-takingmilestone trackingconfidentiality
Soft skills
leadershipmentoringcommunicationcollaborationorganizationattention to detailteam playercalm under pressureprioritizationcultural ambassador
