Guardian

Manager

• Help the Community Manager with day-to-day operation of the properties
• Administration of resident paperwork, completion of property accounting, reports, and work orders
• Support the Community Manager in enforcing Guardian Management policies and procedures
• Adhere to Fair Housing and Landlord Tenant Laws at all times
• Coordinate with other property staff and vendors to provide outstanding customer service to the residents
• Maintain excellent curb appeal and provide well-timed and proactive property maintenance
• Safeguard the good financial health and stability of the properties
• Confirm timely compliance with all government and property program requirements
• Complete all required paperwork and reports on time
• Work in compliance with all local, state, and federal laws
• Coordinate collection and documentation of all revenues following lease obligations of tenants and Guardian’s policies on accounts receivable
• Complete resident income certifications and recertifications in a timely and accurate manner to maintain compliance with program funding and regulatory agency requirements
• Complete move-in/move-out paperwork with residents
• Collect delinquent accounts according to legal guidelines and communicate with accounting department to ensure accuracy of rent roll and accounts receivable
• Under the direction of the Community Manager, coordinate and administer the day-to-day leasing activities such as touring potential residents, completing guest cards, maintaining and updating the property’s wait list, reviewing tenant billings, analyzing lease clauses, preparing vacancy reports, and updating property traffic information in reports and property management databases
• Liaison with corporate departments to provide a team approach to the management of the property
• Other duties as assigned by the Community Manager or Portfolio Manager

Assistant Manager

Accounts Payable

• Manage and oversee the high-volume accounts payable department and staff, providing leadership, training, and support for proper procedures and Yardi utilization.
• Oversee the full-cycle processing of invoices, including reviewing, verifying, sorting, coding (with proper general ledger accounts), and matching to purchase or work orders using Yardi modules such as PayScan.
• Prepare and process weekly check runs, ACH, and wire transfers, ensuring timely payments and monitoring discount opportunities to reduce costs.
• Perform monthly and year-end AP reconciliations, reconcile vendor statements, and assist with month-end and year-end closing processes.
• Prepare weekly reports of outstanding invoices and support audits with documentation.
• Act as the primary contact for vendors regarding billing and payment inquiries, identify and resolve discrepancies, and collaborate closely with property and asset managers to ensure accurate coding and approvals.
• Maintain complete and accurate vendor files, including W-9s and insurance certificates, ensuring compliance with internal controls and GAAP standards.
• Identify, recommend, and implement process improvements to streamline accounts payable workflows and enhance departmental efficiency.

Accounting AP Supervisor

Community Manager

• Ensure property meets ownership goals and objectives
• Enforce Guardian Management policies and procedures
• Supervision of property staff and vendors
• Provide outstanding customer service to residents
• Maintain curb appeal and perform property maintenance
• Ensure compliance with government and program requirements
• Complete required paperwork and reports on time

• Ensure that the property meets all ownership goals and objectives.
• Enforce Guardian Management policies and procedures.
• Adhere to Fair Housing and Landlord Tenant Laws at all times.
• Supervise other property staff and vendors to provide outstanding customer service to residents.
• Maintain excellent curb appeal and ensure well-timed and proactive property maintenance.
• Safeguard the financial health and stability of the property.
• Confirm timely compliance with all government and property program requirements.
• Complete all required paperwork and reports on time.
• Act as the company's primary coordinator to assure that the company&rsquo;s efforts fully meet and exceed property management obligations.
• Administer budgets, review operations, and recommend corrective actions to maximize efficiency and satisfaction.

• Help the Community Manager with day-to-day operation of the properties
• Administration of resident paperwork
• Completion of property accounting, reports, and work orders
• Support the Community Manager in enforcing Guardian Management policies and procedures
• Adhere to Fair Housing and Landlord Tenant Laws at all times
• Coordinate with other property staff and vendors to provide outstanding customer service to the residents
• Maintain excellent curb appeal and provide well-timed and proactive property maintenance
• Safeguard the good financial health and stability of the properties
• Confirm timely compliance with all government and property program requirements
• Complete all required paperwork and reports on time
• Work in compliance with all local, state, and federal laws (Fair Housing, Landlord Tenant Laws, OSHA, etc)
• Coordinate collection and documentation of all revenues following lease obligations of tenants and Guardian’s policies on accounts receivable

• Ensure that the property meets all ownership goals and objectives.
• Enforce Guardian Management policies and procedures.
• Adhere to Fair Housing and Landlord Tenant Laws at all times.
• Supervise other property staff and vendors to provide outstanding customer service to the residents.
• Maintain excellent curb appeal and provide well-timed and proactive property maintenance.
• Safeguard the good financial health and stability of the property.
• Confirm timely compliance with all government and property program requirements.
• Complete all required paperwork and reports on time.
• Act as the company's primary coordinator to assure that the company’s efforts fully meet and exceed property management obligations.
• Manage all property operations in compliance with all local, state, and federal laws.

• Responsible for traveling to Conventional properties in or around Portland, OR
• Ensure that the properties meet all ownership goals and objectives
• Enforce Guardian Management policies and procedures
• Adhere to Fair Housing and Landlord Tenant Laws
• Responsible for supervision of other property staff and vendors
• Provide outstanding customer service to the residents
• Maintain excellent curb appeal
• Provide well-timed and proactive property maintenance
• Safeguard the good financial health and stability of the property
• Confirm timely compliance with all government and property program requirements
• Complete all required paperwork and reports on time
• Travel to sites on an as-needed basis to cover staffing shortages, assist with lease-ups, and participate in special projects

Assistant Manager

Accounting AP Supervisor

Community Manager

Community Manager

Assistant Manager

Community Manager

Roving Community Manager