Granicus

HR Coordinator, Shared Services

Granicus

full-time

Posted on:

Origin:  • 🇺🇸 United States • District of Columbia, Washington

Visit company website
✨ AI Apply
Manual Apply

Salary

💰 $50,000 - $60,000 per year

Job Level

JuniorMid-Level

Tech Stack

Cloud

About the role

  • Manage HR Inbox/ HR tickets within UKG (HRIS) system
  • Resolve general employee questions as part of the centralized HR Shared Services team, routing and escalating complex issues
  • Support process audits for global HR processes
  • Handle pre-boarding tasks and follow-up: recruiter confirmations, form collection, new hire notifications, welcome emails, notifications to IT
  • Manage New Hire checklist and schedules
  • Ensure I-9 form completion and accuracy; conduct monthly audits of I-9s
  • Draft PowerPoint Presentations; write, revise and update content for the HR intranet
  • Perform unemployment claim processing
  • Complete verification of employment as needed
  • Complete assigned administrative tasks and projects including document review, preparation and/or distribution, data entry, internet research
  • Work with SMEs to update the Employee Handbook annually and manage updates to align with compliance training
  • Track and log terminating employees equipment return
  • Maintain a professional, positive, welcoming, and orderly office environment
  • Oversee front desk reception, visitor log, and visitor badges
  • Receive, sort, and distribute incoming mail and packages
  • Maintain office vendor and building maintenance relationships and requests
  • Monitor, order and maintain office, kitchen, first aid, and housekeeping supplies
  • Maintain neat, well organized, and tidy office space including front desk and common areas
  • Collaborate with teams to support projects and events on an ad hoc basis

Requirements

  • Minimum two years’ professional work experience providing HR support
  • Positive people-person with a can-do attitude who thrives in fast-paced environment
  • Team-oriented with a penchant for collaborating
  • Impeccable organizational skills, attention to detail and diligence with follow up
  • Excellent verbal and written communication skills
  • Proficiency with Microsoft PowerPoint, Excel, and Outlook
  • The ability to be flexible and remain calm under pressure in a fast-paced environment with competing priorities
  • Visio skills (nice to have)
  • Advanced Excel Skills (nice to have)
  • Experience in project management (nice to have)
  • Experience creating user guides, SOPs and Canva (nice to have)