Golden Gate Regional Center (GGRC)

Accounts Payable

• Verify details of vendors’ billing information from vendor and make adjustment if needed
• Verify invoice data and reconcile billing hours against authorized hours, service month and signature
• Generate Turnaround invoices to vendors
• Generate monthly Provider checks
• Ensure that the monthly check run is completed on-time and without discrepancies
• Analyze, research and collect any possible overpayment
• Follow up and ensure state law required documents as backup for payment
• Prepare manual checks, mail manual and computer generated checks and invoices with flyers
• Mail annual 1099 forms
• Update and maintain hold check list and check log
• Prepare/analyze reports
• Prepare fund transfer requests and bank transmittals
• Train new electronic billing and electronic attendance vendors
• Perform filing, filing maintenance, and file purging duties
• Prepare and complete vendors’ audit confirmation letter
• Prepare tax levy, consignment and audit materials
• Prepare annual rollover for authorization units
• Prepare information for internal audit and state audits
• Communicate and resolve issues with vendors, staffs, and management
• Fill in numerous functions within the department as needed
• Interact with and assist other internal units
• Participate in special projects and assist with additional duties or tasks as assigned
• Maintain all individual information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPPA) and the California Lanterman Act

Fiscal Coordinator, Accounts Payable