Goldbelt, Incorporated

Accountant

• Oversee the accounts payable by reviewing/posting accounts payable and monitoring to ensure timely payment
• Sets up contracts and task orders in the accounting system
• Reconciliation of all accounts, including preparation of schedules to support all account balances
• Billing of customer invoices and billing for all intercompany costs incurred as appropriate
• Monitor receivables and payables to ensure payments are received and made in a timely manner
• Preparation of weekly vendor payments
• Processing of cash receipts and bank deposits
• Preparation of intercompany charges and reconciliation
• Conduct clerical duties such as filing, scanning, faxing, photocopying, etc.
• Assist in annual audits
• Provides customer service support for questions and requests from other accounting team members, vendors, subsidiary staff and executive management
• Ensures adherence to standard deadlines and timely closing in accordance with established schedule
• Prepare monthly financial reports include income statements, balance sheets, project report and other reports as required
• Other duties as assigned

Senior Accountant

• Prepare invoices of various types (FFP, T&M, CP, etc.), including a very high volume of travel invoicing and receipt packaging
• Apply cash receipts to Aged AR in Costpoint
• Identify and resolve billing discrepancies and collections issues
• Ability to multi-task with minimal supervision in a fast-paced environment
• Ability to work effectively and efficiently with minimal supervision
• Prepare intercompany invoices for labor and other transactions during the month that cross subsidiaries
• Analyze monthly unbilled receivables, research and resolve issues
• Assist with closeout activities to include analysis of requests, canceling funds, and final invoicing
• Review of contracts and modifications to ensure accurate billing
• Maintaining billing master file
• Internal and external audit support

Billing Accountant

Manager

• Serve as the subject matter expert in the area of compensation and benefits
• Develop specifications for new plans or modify existing plans to maintain company's competitive position in labor market and obtain uniform benefits package for all company locations
• Analyze employee utilization of current benefits and develop recommendations to leadership
• Evaluate and compare existing company benefits with those of other employers using plans, surveys, and other sources
• Develop benefits information and statistical and census data for actuaries, insurance carriers and management
• Direct open enrollment implementation, including informational/help sessions with employees
• Create annual benefits summaries for employees
• Serve as the primary contact for plan vendors and third-party administrators
• Manage the company-wide COBRA system and billing and ensure proper allocation of funds to subsidiaries and timely payment to vendors
• Assure company compliance with provisions of ERISA and the Affordable Care Act
• Supervise preparation of reports and applications required by law to be filed with federal and state agencies
• Ensure all programs, policies, and procedures comply with current legislation including ADA, FMLA, ERISA, Equal Pay Act, FLSA
• Lead the annual merit and performance review process and support HR Department communications
• Develop and implement compensation programs, policies, and procedures and make recommendations regarding salary structure, base/variable pay and incentive compensation
• Provide expertise and support on compensation and benefits projects and company-wide initiatives
• Collaborate with HR team and business leaders to design and implement compensation and benefits programs
• Partner with HR Department to communicate policy and procedure changes to managers and employees
• Train HR staff on benefit processes and provide guidance and resources
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies

Compensation and Benefits Manager

Recruitment

• Lead a team of recruiters supporting subsidiaries in preparing and submitting proposals for federal contracts
• Collaborate with proposal managers, business development teams, and subsidiary leaders to ensure timely delivery of high-quality proposals
• Coordinate incumbent capture procedures to support acquisition timelines and goals
• Manage the proposal staffing process end-to-end: job postings, candidate sourcing, interviewing, and offer negotiation
• Lead handoff from proposal to award with HR Business Partner and Talent Acquisition assigned to the subsidiary
• Develop and implement recruitment strategies and proactively build a diverse talent pipeline for current and future opportunities
• Leverage internal and external sites to advertise and diversify candidate pools
• Perform market analysis for hard-to-fill positions and provide market trend information to hiring managers
• Provide guidance and direction to recruiters on sourcing, screening, and selecting candidates
• Conduct regular status updates and serve as key point of contact for B&P, BD, and hiring managers regarding recruitment progress
• Monitor and track proposal staffing metrics and performance to align with project timelines and objectives
• Ensure compliance with company policies, procedures, and legal requirements throughout recruitment
• Continuously evaluate and optimize recruitment processes and tools to enhance efficiency
• Support other proposal HR/personnel functions as needed during workload surges

Senior Talent Acquisition Recruiter

Human Resources

• Work as a member of the HR department in a rapidly changing, complex and fast-paced commercial environment
• Serve as consultant/partner within the Corporate Headquarters in Juneau, AK, for assigned subsidiaries and corporate entities on all Human Resources related matters
• Align best HR practices to business strategies
• Rapidly react to and resolve issues and manage multiple tasks simultaneously
• Foster and maintain internal relationships, coach for performance improvement, advise and negotiate in conflict situations, and assist in organizational effectiveness efforts
• Deliver full life-cycle HR solutions in key areas, such as recruiting, employee relations, performance management, and training and development
• Work collaboratively with the HR Manager and all levels of management to implement HR policies, practices and procedures as assigned
• Provide full cycle recruitment support for both seasonal and permanent positions for Alaska Operations
• Onboarding and offboarding employees including new hire and benefits paperwork and orientation
• Onboarding new managers and site leads for respective LLCs
• Assist supervisors in handling performance and discipline matters and provide information on progressive discipline, evaluation procedures, and complaint and grievance procedures
• Conduct fact-finding personnel investigations and prepare draft reports and recommendations
• Prepare and review letters of performance expectation, instruction, warning, reprimand, suspension and termination
• Facilitate dispute resolution within the assigned business area
• Interpret and apply employment laws, benefit plans, human resource related policies and procedures, and terms of collective bargaining and employment agreements
• Serve as a resource for technical HR and payroll staff by providing guidance and direction on personnel and benefit processing functions
• Ensure accuracy and conduct data entry of benefit enrollments and data entry in the HRIS to provide vendors with accurate eligibility information and maintain accurate employee and position information for payroll and HR records
• Assist with employee benefit questions and concerns and open enrollment
• Assist employees with Leave Management (STD/LTD/FMLA/Military) and help monitor claims
• Serve as a trusted advisor to front and mid-level leaders and employees
• Support development and strategic implementation of policies, procedures and tools to support performance management, communication and relationship building
• Maintain legally compliant personnel documentation and records management
• Manage Workers’ Compensation plan administration and claims and provide audit support for worker’s comp, 401k
• Assist with federal compliance reporting of VETS 4212, EEO1, ACA and AAP

Human Resources Generalist

• Provide customer service by answering basic HR questions regarding policies, systems, and benefits
• Manage new hire paperwork, electronic onboarding, and compliance documentation (I-9, E-Verify)
• Assist with new hire orientation, prepare orientation materials, and distribute post-orientation surveys
• Consult with hiring managers to coordinate onboarding for seasonal staff, including timekeeping system setup and support
• Intake and appropriately escalate employee relations and discipline issues to the HR Generalist and Manager
• Maintain a reputation as a neutral, approachable HR representative for employees and managers
• Perform HRIS data entry for new hires, terminations, promotions, and other status changes
• Maintain employee records and personnel files in compliance with regulatory standards
• Prepare and submit employment verifications and unemployment insurance claims
• Prepare correspondence, scan, file, and route HR documents
• Process mail and faxes in a timely manner
• Support HR projects, audits, and special assignments

HR Coordinator

Security Engineer

• Protection, safeguarding, and security of assets, personnel, and others at assigned site.
• Inspect bags and personal belongings of individuals entering premises.
• Detect and prevent unauthorized entry of prohibited items.
• Drive corporate vehicle from Goldbelt corporate office to boat launch site.
• Monitor boat safety and get on and monitor boat safety.
• Check bags of miners and boarding personnel; conduct thorough inspections of bags, backpacks, purses, and personal belongings.
• Verify identity of individuals as necessary, following established protocols.
• Enforce security policies and procedures to prevent entry of weapons, explosives, contraband, or restricted items.
• Provide friendly and professional customer service and assistance to visitors.
• Notify local Emergency response agency in events; maintain order and render basic first aid or CPR as needed.
• Protect interests and property of Goldbelt Security and the Client.
• Perform other incidental and related duties as assigned.

Security Officer

• Reconciliation of all accounts including preparation of schedules to support account balances with documentation in Blackline
• Intercompany account reconciliation for intercompany payables and receivables involving Goldbelt subsidiaries and corporate
• Set up and linking for new contract awards and modifications in Costpoint
• Monitor bank and record cash receipts accurately for subsidiaries
• Monitor Open AP to ensure timely payments for subsidiaries
• Review and approval of accounts payable for subsidiaries in AP workflow
• Billing for all intercompany costs incurred as appropriate
• Assist in compilation of monthly financial reports including income statements, balance sheets, project reports and other required reports
• Maintain electronic files to ensure proper document retention for all transactions processed
• Provide customer service support for questions and requests from other accounting team members, subsidiary staff and executive management
• Provide supporting documentation in conjunction with audits or similar activities
• Ensure data recorded in the accounting system for all transactions processed is accurate and timely
• Ensure adherence to standard deadlines and timely closing in accordance with established schedule
• Perform other duties as assigned by the supervisor