GACC Midwest - German American Chamber of Commerce of the Midwest, Inc.

Administrative Assistant, German Speaker

GACC Midwest - German American Chamber of Commerce of the Midwest, Inc.

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $75,000 - $90,000 per year

Job Level

Mid-LevelSenior

About the role

  • Perform administrative and clerical support for partners, associates, and paralegals in German Corporate Practice Group
  • Create, transcribe, revise, and maintain legal documents and correspondence
  • Edit documents, spreadsheets, and letters regularly; prepare and assemble final documents for timely delivery
  • Screen telephone calls and serve as liaison between attorneys and internal/external contacts
  • Open, stamp, sort mail; note dates for calendar; retrieve files and documents
  • Enter attorney time into time system and prepare expense reports
  • Handle administrative matters including preparing conflict checks, receiving reports, opening files, and reviewing/revising client billing
  • Copy documents, maintain filing system, box/close files, and manage contact lists and calendar
  • Coordinate attorneys' schedules, travel arrangements, meetings, and necessary resources
  • Assist with internal and client meetings and perform internet research as directed
  • Provide assistance to other staff and perform other duties or special projects as requested or assigned

Requirements

  • High School Diploma or equivalent required
  • Three to five years of legal support experience, preferably in a law firm
  • Fluency in German (native or near-native proficiency strongly preferred)
  • Strong proficiency in oral and written German; ability to perform accurate dictation
  • Ability to type at least 70 wpm without error
  • High level of proficiency in MS Office and iManage
  • Knowledge of relevant legal terminology
  • Knowledge of procedures for establishing and maintaining legal and other records and files
  • Strong grammar, excellent proofreading skills, and attention to detail
  • Strong multitasking skills and ability to thrive in a fast-paced environment
  • Excellent planning and organizational skills
  • Professional demeanor and detail orientated