GACC Midwest - German American Chamber of Commerce of the Midwest, Inc.

Accountant

• Maintain accurate financial records and ensure compliance with GAAP and non-profit accounting standards.
• Prepare monthly, quarterly, and annual financial reports.
• Manage accounts payable and receivable, bank reconciliations, and general ledger entries.
• Assist with budget preparation and monitoring.
• Support grant reporting and donor financial documentation.
• Coordinate with external auditors and tax preparers.
• Handle bilingual financial documentation and communication with German stakeholders.
• Contribute to process improvements, system efficiencies, and internal controls.
• Work in a hands-on capacity across multiple functions within a lean team, reporting to the Accounting Manager and collaborating with a five-person administration team.

Staff Accountant

Administrative Assistant

• Perform administrative and clerical support for partners, associates, and paralegals in German Corporate Practice Group
• Create, transcribe, revise, and maintain legal documents and correspondence
• Edit documents, spreadsheets, and letters regularly; prepare and assemble final documents for timely delivery
• Screen telephone calls and serve as liaison between attorneys and internal/external contacts
• Open, stamp, sort mail; note dates for calendar; retrieve files and documents
• Enter attorney time into time system and prepare expense reports
• Handle administrative matters including preparing conflict checks, receiving reports, opening files, and reviewing/revising client billing
• Copy documents, maintain filing system, box/close files, and manage contact lists and calendar
• Coordinate attorneys' schedules, travel arrangements, meetings, and necessary resources
• Assist with internal and client meetings and perform internet research as directed
• Provide assistance to other staff and perform other duties or special projects as requested or assigned

Administrative Assistant, German Speaker

Business Development Rep

• Lead sales efforts for large mechanical equipment targeting new and existing customers across the US.
• Build and maintain strong client relationships and foster collaboration across departments.
• Drive the next phase of US subsidiary growth and implement impactful initiatives.
• Oversee sales, finance, operations, and engineering activities with P&L responsibility.
• Communicate with global leadership and coordinate cross-functional teams.
• Travel for customer engagements, internal meetings, and periodic visits to German HQ.

Managing Director, Business Development – Capital Equipment & Machinery

• Support the Business Development Consulting team in daily tasks and upcoming projects
• Consult German companies regarding their US market entry or expansion
• Assist in the development of market entry strategies
• Conduct desktop/internet research
• Write reports and market studies in English and German
• Intensify contacts with German and American business partners via phone and email
• Handle incoming phone calls in English and German
• Support in establishing business partnerships between German and American companies (matchmaking)
• Proposal management
• Support in organizing and hosting industry events and delegations (venue and speaker acquisition, catering, invitation management)

Business Development Intern – Consulting

Legal Assistant

• Creates, transcribes, revises and maintains legal documents and correspondence
• Makes edits to documents, spreadsheets, and letters on a regular basis
• Screens telephone calls and serves as liaison between attorneys and others inside and outside firm
• Opens, stamps, and sorts mail, and notes dates for calendar
• Retrieves files and documents
• Enters attorney time into time system
• Handles administrative matters including preparing conflict checks, receiving reports, initiating follow up, opening files, reviewing and revising client billing, and answering questions of accounting or other departments
• Copies documents and/or coordinates office assistance with administrative and clerical functions
• Files materials, boxes and closes files as needed, and maintains filing system, contact list, and calendar
• Coordinates attorneys' schedules, makes travel arrangements, and prepares expense reports
• Schedules appointments and coordinates necessary resources such as conference rooms and vendors
• Prepares and assembles error-free final documents and ensures timely delivery via mail, overnight service, courier, etc.
• Assists with internal meetings and meetings with clients and guests
• Finds factual information on the Internet as directed
• Provides assistance to others in office based on priorities and promotes teamwork
• Performs other duties or special projects as requested or assigned.

Operations

• Provide support in marketing initiatives and trade show logistics
• Contribute to the planning and implementation of sales campaigns
• Conduct outreach and cold calling to support business development
• Handle incoming calls and correspondence with professionalism
• Support sales activities through order processing, documentation, and customer follow-ups
• Maintain CRM and customer databases with accuracy
• Assist with quotations, invoices, and shipping coordination
• Act as a key liaison between the U.S. office and German headquarters
• Manage day-to-day office operations, including supplies, mail, and scheduling
• Coordinate meetings, travel arrangements, and calendar management
• Liaise with external accountants and payroll providers
• Maintain records for compliance and reporting purposes

Operations and Office Coordinator

• Maintain accurate financial records and ensure compliance with GAAP and non-profit accounting standards.
• Prepare monthly, quarterly, and annual financial reports.
• Manage accounts payable and receivable, bank reconciliations, and general ledger entries.
• Assist with budget preparation and monitoring.
• Support grant reporting and donor financial documentation.
• Coordinate with external auditors and tax preparers.
• Handle bilingual financial documentation and communication with German stakeholders.
• Contribute to process improvements, system efficiencies, and internal controls.
• Hands-on role across multiple functions in a lean environment; report to Accounting Manager and collaborate with a five-person administration team.

General Accountant

Paralegal

• Prepare and file formation and qualification documents for corporations, LLCs, and other legal entities in U.S. jurisdictions
• Draft, edit, and distribute corporate documents, including resolutions and basic contracts
• Support maintenance of trademark portfolios under supervision
• Maintain corporate minute books, stock ledgers, and cap tables; coordinate execution of documents and manage closings
• Coordinate closings, including preparation of closing checklists, signature pages, and closing binders
• Interact with clients, attorneys, and government agencies regarding corporate filings and compliance matters
• Organize and maintain a comprehensive and accurate filing system (both paper and electronic) for business records, documents, reports and deadlines
• Conduct online research and utilize electronic resources efficiently and effectively

• Support attorneys in the German Corporate Practice Group with all aspects of transactional work, including entity formation, maintenance, due diligence, regulatory filings, and preparation of transactional documents
• Prepare and file formation and qualification documents for corporations, LLCs, and other legal entities in U.S. jurisdictions
• Draft, edit, and distribute corporate documents, including resolutions and basic contracts
• Support maintenance of trademark portfolios under supervision
• Maintain corporate minute books, stock ledgers, and cap tables; coordinate execution of documents and manage closings
• Coordinate closings, including preparation of closing checklists, signature pages, and closing binders
• Interact with clients, attorneys, and government agencies regarding corporate filings and compliance matters
• Organize and maintain a comprehensive and accurate filing system (both paper and electronic) for business records, documents, reports and deadlines
• Conduct online research and utilize electronic resources efficiently and effectively

Paralegal, German Speaker

• Provide a broad range of administrative and clerical support for partners, associates, and paralegals in the German Corporate Practice Group
• Create, transcribe, revise and maintain legal documents and correspondence
• Make edits to documents, spreadsheets, and letters; prepare and assemble error-free final documents and ensure timely delivery
• Screen telephone calls and serve as liaison between attorneys and internal/external contacts
• Open, stamp, sort mail and note dates; retrieve files and documents; maintain filing system, contact list, and calendar
• Enter attorney time into time system and prepare/complete administrative forms and expense reports
• Handle administrative matters including conflict checks, receiving reports, file opening/closing, and billing review
• Coordinate attorneys' schedules, make travel arrangements, schedule appointments and necessary resources (conference rooms, vendors)
• Copy documents, coordinate office assistance, file/box/close files as needed
• Assist with internal and client meetings; find factual information on the Internet as directed
• Provide assistance to other staff as requested and perform other duties or special projects as assigned