Human Resources Intern
Primacy
Administrative Coordinator - Interstellar Arc
Felix & Paul Studios
full-time
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Provide general administrative support to the General Manager, Department Heads, and venue leadership team.
- Coordinate staff schedules, track attendance, and manage time-off requests in coordination with department leads.
- Organize and maintain operational records, reports, and documentation.
- Assist with onboarding and offboarding of staff, including gathering required paperwork and issuing credentials.
- Support procurement and inventory tracking for office and venue supplies.
- Liaise with external vendors and service providers to support ongoing operational needs.
- Schedule and organize internal meetings, take meeting notes, and distribute follow-ups as needed.
- Track and reconcile petty cash and company card expenses with proper documentation.
- Support compliance efforts related to licensing, insurance, and safety documentation.
- Candidates must have flexibility to work evenings, weekends, and holidays as needed.
- Serve as a point of contact for internal communications, announcements, and updates.
Requirements
- 2–4 years of experience in an administrative or operations support role, ideally in entertainment, hospitality, or events.
- Strong organizational and time management skills with keen attention to detail.
- Proficient with Microsoft Office Suite (Excel, Word, Outlook), Google Workspace, and basic scheduling tools.
- Experience with payroll, HR, or scheduling software is a plus.
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with discretion.
- Flexible, collaborative, and resourceful with a “get-it-done” attitude.
- Availability to work some evenings, weekends, and holidays as needed.
