Enterprise Events Group

Project Manager

• Plan, develop, and execute sponsorship programs from start to finish
• Serve as the primary sponsor manager for a specific program or event
• Create and develop customized sponsorship packages on behalf of clients
• Ensure the fulfillment of all sponsorship needs, including managing logistics and deliverables
• Oversee sponsor invoicing, payments, and financial tracking
• Manage sponsor programs on-site, including travel to event locations
• Conduct final billing reviews with clients as necessary

Project Manager – Sponsorship

Procurement

• Responsible for the pre-planning of programs, site sourcing and negotiating contracts
• Develop effective relationships with vendors to provide the best value to clients
• Review and determine scope of projects
• Research and recommend suitable destinations/venues for Client programs
• Prepare Budget matrix and compile hotel availability information
• Conduct hotel contract negotiations
• Coordinate detailed site inspections and initiate program development
• Attend client and vendor presentations as necessary
• Undertake special projects as directed

Strategic Sourcing Planner

Events

• Assume total responsibility and ownership in leading the planning and execution of all assigned events, at any scale.
• Oversee the planning and execution of each team member on large events.
• Daily interface with client on assigned events.
• Conceptualize and lead strategic events, ensuring every aspect of the event is aligned with the client’s overall event objective.
• Serve as team lead and bring leadership and guidance to team members across all Departments, including Registration, Platform, Sponsorship, IS, Air, and Finance.
• Proactively bring new ideas and improved processes to team to streamline internal team operations and enhance client experience.
• Identify Event Manager and Specialist hard-skill training needs and communicate needs to Director of Event Operations.
• Mentor and guide Event Managers and Specialists in the hard and soft skills required for the successful execution of events and professional development.
• Manage event budget, invoicing, schedules of payments and cost savings report.
• Oversee overall program agenda, ensuring communication across all internal and external teams.
• Oversee and manage event project plan/timeline.
• Lead client and internal meetings, including regular status meetings, pre-program walkthroughs, onsite meetings, and post program debriefs.
• Drive client and internal team deliverables to meet timeline milestones.
• Manage all aspects of venue coordination, including meeting space allocation, meeting room set-up, diagrams, food & beverage, electrical, internet.
• Manage DMC and outside vendors, including Audio Visual, Production, Entertainment, IT/Internet, Photographer, Printer, Security, Shipping, Translation, Transportation.
• Coordinate content, graphic development and production of all program collateral (i.e. agenda, conference guide, program of events, etc.) and signage.
• Organize pre-trip mailings and attendee gift and giveaway selections.
• Develop budgets, coordinate itineraries, and lead site inspections.
• Confirm client VIPs, create VIP grid & photo cheat-sheet, and coordinate room amenities & transportation.
• Review and contract onsite Travel Staff with Account Owner.
• Coordinate on-site technology order with IS Department.
• Develop final Program Specification Document (PSD).
• Coordinate shipping procedures and arrangements pre and post program.
• Transition program information and walk through all program specifications with Travel Staff onsite.
• Oversee on-site program operations.
• Manage final billing and presentation of final bill to client.

Senior Event Manager

• Assume total responsibility and ownership in leading the planning and execution of all assigned events.
• Coordinate event management across all Departments, including Registration, Platform, Sponsorship, IS, Air, and Finance.
• Manage event budget, invoicing, schedules of payments and cost savings report.
• Oversee overall program agenda, ensuring communication across all internal and external teams.
• Oversee and manage event project plan/timeline.
• Lead and participate in client and internal meetings, including regular status meetings, pre-program walkthroughs, onsite meetings, and post-program debriefs.
• Drive client and internal team deliverables to meet timeline milestones.
• Manage all aspects of venue coordination, including meeting space allocation, meeting room set-up, diagrams, food & beverage, electrical, internet.
• Manage DMC and outside vendors, including Audio Visual, Production, Entertainment, IT/Internet, Photographer, Printer, Security, Shipping, Translation, Transportation.
• Coordinate content, graphic development and production of all program collateral (i.e. agenda, conference guide, program of events, etc.) and signage.
• Develop budgets, coordinate itineraries, and lead site inspections.

Event Manager

Manager

• Manage and supervise the day to day operations of the registration process on specified projects
• Administer project budgets on Registration-only projects within parameters specified by the client
• Lead the registration group and act as main point of contact for attendees, clients, hotels and accommodations
• Lead the registration group on-site ensuring all facets of registration run flawlessly
• Work independently and as part of a management team to make decisions important to the success of the client’s events
• Oversee the complete Registration process of programs to ensure flawless delivery and service
• Manage all call center and registration staff per project
• Work on mid-size - large events (approximately 500-5,000+ attendees)
• Planning, developing, and executing registration program operations
• Manage pre-program and on-site registration process
• Manage program budget and overall program management for Registration Only projects
• Manage data management for specific role and responsibility within a team dynamic
• Manage and support all customer service efforts (phone/email communication)
• Oversee hours against budget
• Responsible for all program reporting, ensuring integrity and accuracy of data
• Assign registration team roles and responsibilities and oversee registration team assignments
• Create reports in primarily Microsoft Office
• Manage vendor relationships- lead retrieval, mobile apps
• Approve and oversee all registration collateral onsite
• Evaluate process and recommend staffing and/or timeline adjustments
• Train all on-site registration desk staff on database and registration procedures
• Manage registration desk staff onsite
• Participate in site inspections and any aspect of on-site program production as requested
• Act as liaison between project team regarding all registration facets of a program
• Support development of registration websites, forms and materials
• Ensure communication from client is effectively disseminated to project team and attendees
• Primary contact with hotel CSM and/or Rooms Manager, and outside vendors
• Manage room block/establish initial hotel contact
• Coordinate program phone number assignments and programming
• Responsible for database customization and integrity of data
• Coordinate with IS department to create program specific e-mail
• Manage internal weekly registration meetings and report on program registration status
• Assist in coordination and monitoring of mailings
• Coordinate on-site equipment needs; perform on-site IS function as needed
• Responsible for final rooms and registration billing reconciliation
• Train internal team for any custom process for specific program
• Support Registration Trainer for any specialized training with registration area or 3rd party registration system

Project Manager – Sponsorship

Strategic Sourcing Planner

Senior Event Manager

Event Manager

Senior Registration Manager