Emancipet

Accounts Payable

• Process vendor invoices and reimbursements accurately and on schedule.
• Utilize Ramp Bill Pay to route vendor invoices for approval in accordance with established workflows and budget protocols.
• Record inventory purchases and create related vendor payables.
• Ensure all transactions are properly coded, approved, and supported by required documentation.
• Record expenses in Sage Intacct and maintain accurate accounts payable records.
• Ensure cardholders submit receipts and categorize transactions accurately and on schedule.
• Ensure all expenditures comply with internal policies, nonprofit accounting standards, and sales tax exemption requirements.
• Reconcile monthly credit card activity and follow up on missing documentation or approvals.
• Identify and escalate potentially fraudulent or unauthorized transactions.
• Coordinate corporate card issuance and revocation during employee onboarding and offboarding.
• Manage the Accounts Payable inbox and serve as the primary point of contact for external payment-related inquiries.
• Build and maintain positive relationships with vendors through timely remittance and proactive communication.
• Maintain accurate vendor records, including collecting W-9s and supporting annual 1099 preparation.
• Uphold internal controls by ensuring accurate coding, documentation, and adherence to approval workflows.
• Maintain strict confidentiality regarding sensitive private and organizational financial data.
• Prepare documentation and support internal and external audits, tax return preparation, and compliance requests.
• Provide timely, professional support to internal stakeholders regarding AP, bill pay, and credit card processes.
• Identify opportunities for process improvement and support the implementation of best practices within Accounts Payable.
• Other duties as assigned.

Accounts Payable Specialist