Process vendor invoices and reimbursements accurately and on schedule.
Utilize Ramp Bill Pay to route vendor invoices for approval in accordance with established workflows and budget protocols.
Record inventory purchases and create related vendor payables.
Ensure all transactions are properly coded, approved, and supported by required documentation.
Record expenses in Sage Intacct and maintain accurate accounts payable records.
Ensure cardholders submit receipts and categorize transactions accurately and on schedule.
Ensure all expenditures comply with internal policies, nonprofit accounting standards, and sales tax exemption requirements.
Reconcile monthly credit card activity and follow up on missing documentation or approvals.
Identify and escalate potentially fraudulent or unauthorized transactions.
Coordinate corporate card issuance and revocation during employee onboarding and offboarding.
Manage the Accounts Payable inbox and serve as the primary point of contact for external payment-related inquiries.
Build and maintain positive relationships with vendors through timely remittance and proactive communication.
Maintain accurate vendor records, including collecting W-9s and supporting annual 1099 preparation.
Uphold internal controls by ensuring accurate coding, documentation, and adherence to approval workflows.
Maintain strict confidentiality regarding sensitive private and organizational financial data.
Prepare documentation and support internal and external audits, tax return preparation, and compliance requests.
Provide timely, professional support to internal stakeholders regarding AP, bill pay, and credit card processes.
Identify opportunities for process improvement and support the implementation of best practices within Accounts Payable.
Other duties as assigned.

Requirements

A passion for Emancipets mission and values: compassionate service, excellence, teaching & learning, and optimism.
2+ years of experience in accounting, bookkeeping, inventory, or accounts payable.
Familiarity with internal controls, approval workflows, and reconciliations that support financial accuracy and audit readiness.
Experience processing vendor payments, managing invoices, reimbursements, and/or supporting vendor relationships.
Comfort working with automated bill pay and expense management platforms; experience with Ramp is a plus.
Experience using accounting software or ERP systems; Sage Intacct experience is a plus.
Strong Excel skills, including formulas, pivot tables, and reconciliation of financial data.
Clear and thoughtful communicator who can collaborate across departments to resolve payment issues and explain financial processes.
Experience working directly with vendors and internal stakeholders in a responsive, service-oriented manner; Spanish bilingual proficiency is a plus.
A continuous improvement mindset, with the ability to navigate evolving systems and identify opportunities to make processes more efficient and effective.

Benefits

Generous Paid Time Off
9 paid holidays and 120 hours of PTO, increasing with tenure, with the ability to roll over 40 hours each year.
401(k) Plan Emancipet match of 50% of your contribution, up to 5% of your annual pay.
Health Insurance 100% Emancipet-paid coverage for employees and their children, with zero co-pays, zero out-of-pocket expenses, and most common prescriptions at $0.
Dental & Vision Insurance 100% Emancipet-paid coverage for employees and their children.
Telehealth 100% Emancipet-paid telehealth for your entire household, partner/spouse and all children under 26, regardless of insurance status.
Life AD&D Insurance 100% Emancipet-paid employee coverage, including estate planning service, travel assistance, and identity theft protection.
Voluntary Benefits Additional coverage options, including accident, cancer, supplemental life, short- and long-term disability, and more.
Support for Your Pets - $324 per year in free services or products through Emancipet.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

accounts payablevendor paymentsinvoice processingreconciliationsfinancial data reconciliationinternal controlsbookkeepinginventory managementExcelautomated bill pay

Soft skills

communicationcollaborationcustomer serviceprocess improvementconfidentialityproblem-solvingattention to detailrelationship buildingadaptabilityservice-oriented