HR Analyst - Total Rewards & Recognition
Copeland
Alumni and Office Operations Coordinator
EFICIO
full-time
Posted on:
Origin: • 🇵🇹 Portugal
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Efficio is a leading international consulting firm specializing in strategic procurement and supply chain management.
- To help strengthen and grow this global community, we are looking for a motivated Operations Coordinator (m/f/d) to support our alumni program and Lisbon Ops.
- Support the development and expansion of our global alumni network
- Assist in planning and executing alumni events (virtual and in-person)
- Maintain and update the alumni database
- Support the implementation and ongoing management of a new alumni software platform
- Create and distribute newsletters; contribute content and manage editorial planning
- Serve as a point of contact for alumni-related inquiries from current and former employees
- Support the daily operations of the Lisbon office by providing general administrative and operational assistance.
- Coordinate with office-related suppliers and vendors, managing follow-ups, and monitoring inventory and supply orders as needed.
- Assist in planning and delivering local team events, meetings, and internal initiatives.
- Help maintain shared office areas, ensuring they are organized and fully equipped.
- Act as a point of contact for visitors, coordinating with building reception to support both internal and external guests.
- Collaborate closely with HR, Marketing, and Operations teams
Requirements
- University degree (e.g. in Business, Communications, Social Sciences) or equivalent qualification
- Initial experience in communications, event management, HR, or project coordination is a plus
- Structured, reliable, and proactive working style
- Strong communication skills and an interest in relationship-building
- Fluency in English and German (both written and spoken)
- Proficiency in MS Office; experience with CRM or community platforms is a plus
