Effective School Solutions

Regional Operations Assistant - Connecticut (Hybrid)

Effective School Solutions

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Job Level

JuniorMid-Level

Tech Stack

Spring

About the role

  • Support Regional Directors with calendar management and follow-up on team or project-related items.
  • Attend leadership meetings to capture key discussion points and ensure follow-through on next steps.
  • Follow up with clinicians to collect outstanding items such as license updates, training completion, and timesheets.
  • Send reminders for company-wide meetings (e.g., Group Supervision, Town Halls).
  • Help set and maintain timelines for key initiatives (e.g., Talent Reviews, Performance Reviews, Employee Handbook), ensuring projects stay on track and are completed fully.
  • Serve as a liaison between school teams, ESS leadership, and clinical staff to ensure smooth coordination across functions.
  • Maintain a master calendar for your region, tracking key academic and district events like board meetings and grading periods.
  • Track and support completion of staff trainings; enroll team members in training platforms as needed.
  • Coordinate embedded professional development logistics, including scheduling, securing presenters, and managing materials.
  • Plan and oversee food and supply orders for team events, such as open houses and holiday parties.
  • Coordinate appreciation efforts such as staff gifts and cards for birthdays or key milestones.
  • Collaborate with the Reimbursement Team to ensure clinicians are credentialed and billing-ready for newly launched districts.
  • Create and quality-check flyers and event materials for district communications (e.g., parent workshops).
  • Print materials as needed for events and other program needs.
  • Track budgets and expense reports; monitor discrepancies or overages.
  • Support data reporting efforts by gathering clinical and operational information, preparing summaries, creating slide decks, and partnering with the data analytics team for district needs.
  • Review Board Meeting notes or recordings to identify updates, particularly in the spring planning period.

Requirements

  • Bachelor’s Degree preferred.
  • At least 2 years of hands-on administrative office support in a corporate or start-up environment supporting multiple staff.
  • Advanced computer skills, including proficiency in Word, Excel, and PowerPoint.
  • Experience working remotely, preferred.