Provides business support services across the Energy Services team with some supervision.
Manages processes that encompass procurement, accounts payable, vendor support, and accounts receivable for team to accurately track and report actual performance vs plans.
Builds and maintains strong working relationships with key stakeholders across the organization to ensure projects, vendors and customers are set up and performing to achieve desired goals.
Facilitates procurement process, which includes submitting purchase requisitions that reflect contracted agreements and SOWs, creating purchase orders, obtaining required approvals, and providing final POs to vendors.
Processes vendor invoices and respond to questions concerning payments.
Initiates customer billings (one-time and recurring) for contracted work.
Addresses outstanding payments on monthly aging reports.
Works closely with PMs to manage projects through completion.
Completes required forms and records for new projects.
Facilitates document reviews with legal as needed.
Serves as a go-to resource for day-to-day operations.
Identifies best practices and process improvement opportunities.
Requirements
Bachelor's degree AND one (1) year related work experience, OR Associates degree and two (2) years related work experience, OR In lieu of degree(s) and experience listed above, High School/GED and four (4) years related work experience
Five (5) years related work experience preferred
Excellent written and oral communication skills
Demonstrated ability to work effectively in a fast-paced environment with changing priorities and meet deadlines with a high degree of accuracy
Strong attention to details
Experience reviewing contracts to help team adhere to vendor/customer contractual requirements
Ability to analyze financial information and recognize variances, trends, and irregularities.
Customer centric with "hands-on" team player approach
Problem solving skills with can do attitude
Proficient in Microsoft Office products - Word, Excel, PowerPoint, SharePoint, Teams, etc
Computer skills and experience with PeopleSoft, PowerPlan, Maximo, CAPS Online, Business Object, Avetta, eMaint, ProCore, SAP/Customer Connect, Salesforce, or similar
Project management, change management and/or process management experiences a plus
Benefits
competitive pay and benefits
opportunities for growth and development
friendly work environment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
written communicationoral communicationattention to detailproblem solvingcustomer centricteam playerability to meet deadlinesadaptabilityinterpersonal skillsorganizational skills