Executive Assistant – Reproductive Healthcare
Upstream USA
Executive Assistant
Drug Hunter
full-time
Posted on:
Location Type: Hybrid
Location: Boston • Massachusetts • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- C-Level Executive Support: Manage the CEO’s calendar, international travel, administrative tasks, and priorities to maximize efficiency and ensure focus on high-impact activities. Support additional executive team members as needed.
- Information Management: Review inbound communications, prepare briefing materials, meeting agendas, and track follow-up actions; ensure the CEO has the right information at the right time.
- Communication & Representation: Draft, review, and sometimes deliver communication on behalf of the CEO to internal teams, board members, investors, and external partners, with a high degree of professionalism.
- Project & Initiative Support: Manage and track progress on strategic initiatives, cross-functional projects, and board-related deliverables; follow up with stakeholders to drive execution.
- Meeting & Event Leadership: Coordinate internal and external meetings, board meetings, executive offsites, team offsites, and special events with precision.
- Operational Leverage & Improvements: Anticipate needs, resolve issues proactively, and streamline workflows so the executives can focus on strategic leadership. Spot bottlenecks and inefficiencies in company workflows and operations; propose and implement process improvements.
- Confidential Advisory Support: Act as a thought partner to leadership, exercising sound judgment and maintaining strict confidentiality.
- Special Projects: Take ownership of diverse ad hoc initiatives as needed to maximize executive leadership’s effectiveness.
Requirements
- Experience: 5–8+ years supporting senior executives (CEO/Founder preferred) in a fast-paced, high-growth environment
- Organizational Excellence: Exceptional time management, prioritization, and multitasking abilities.
- Communication Skills: Outstanding written and verbal communication; able to convey professionalism and clarity on behalf of the CEO.
- Tech Savvy: Proficient with productivity tools and automations (Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, Zapier, LLMs). Comfortable adopting new tools quickly.
- Judgment & Discretion: Trusted to handle confidential information and represent the CEO with maturity and professionalism.
- Adaptability: Thrives in a dynamic environment; able to pivot priorities quickly while maintaining attention to detail.
- High Agency: Resourceful, proactive, and solutions-oriented mindset.
- Team-Oriented: Collaborative, positive, and aligned with the company’s values and mission.
Benefits
- Drug Hunter believes its people make it exceptional. Because of this, we’re prepared to offer a competitive salary, equity-based compensation, and a wide range of benefits that include healthcare, dental, vision, life insurance, FSA/HSA, critical illness coverage, a 401k and 401k match, fully-paid parental leave benefits, and a flexible work schedule. We have a high-growth, team-based company culture that is engaged, and a flexible vacation policy. Drug Hunter is a remote-first company with team members based all over the US.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementinformation managementproject managementevent coordinationprocess improvementconfidential advisory supportstrategic initiative managementmultitaskingtime managementcommunication
Soft skills
professionalismjudgmentdiscretionadaptabilityresourcefulnessproactivitycollaborationclarityattention to detailteam orientation
