Executive Assistant
Green Investment Group
Executive Assistant – Reproductive Healthcare
Upstream USA
full-time
Posted on:
Location Type: Hybrid
Location: Boston • Massachusetts • 🇺🇸 United States
Visit company websiteSalary
💰 $80,800 - $90,000 per year
Job Level
JuniorMid-Level
About the role
- Manage day-to-day schedules, with an eye toward efficiency and organization
- Understand and manage competing, complex calendar priorities, based on competing priorities, current projects and overall organizational needs
- Schedule and manage logistical actions, including travel arrangements, for internal and external meetings such as: executive team meetings, full staff meetings, off-site meetings, etc.
- Support meeting coordination, writing and distributing meeting agendas and notes
- Serve as an ambassador for Upstream, functioning as a point of contact for external stakeholders and partners, with consistently outstanding interpersonal skills
- Submit accurate expense reports in a timely manner, adhering to Upstream policy
- Assist with creation of presentations and other documents and materials to support key meetings.
- Develop excellent relationships with other organizational Executive Assistants or support roles where relevant and coordinate meetings across functions and multiple time zones
- Set up virtual meetings and calls (Zoom, GoToMeeting, GoToWebinar, etc.).
- Other administrative duties as needed
- Additional duties as assigned
Requirements
- 2-4+ years of administrative support experience
- Experienced supporting multiple C-level leaders
- Confidence working independently, exercising good judgment, demonstrating initiative, and making informed decisions with limited direction
- Outstanding communication, organizational and calendar management skills
- Ability to communicate clearly and effectively with senior leaders, external partners and internal employees. High level of discretion required
- Professionalism and the ability to keep cool under pressure
- Ability to organize, prioritize and coordinate multiple work activities, with the ability to meet deadlines in a fast paced and nimble work environment
- Teamwork orientation, with a commitment to collaboration and process improvement
- Willingness to continuously acquire new competencies and accept new challenges
- Very strong technical competency, specifically with Google's G-Suite including Word, Excel, PowerPoint, Gmail and Google calendar. Experience with Salesforce a plus.
- Must be comfortable and able to participate in on-camera culture during meetings.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Long and short term disability
- 401K with a match
- Generous vacation, personal, sick and holiday time off
- Parental leave
- Professional development
- Fitness and cell phone allowance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportcalendar managementmeeting coordinationpresentation creationexpense reportinglogistical managementtime managementdecision makingprocess improvementtechnical competency
Soft skills
interpersonal skillscommunication skillsorganizational skillsprofessionalismteamwork orientationinitiativediscretionability to work independentlyability to handle pressurecollaboration
