Upstream USA

Executive Assistant

• Manage day-to-day schedules, with an eye toward efficiency and organization
• Understand and manage competing, complex calendar priorities, based on competing priorities, current projects and overall organizational needs
• Schedule and manage logistical actions, including travel arrangements, for internal and external meetings such as: executive team meetings, full staff meetings, off-site meetings, etc.
• Support meeting coordination, writing and distributing meeting agendas and notes
• Serve as an ambassador for Upstream, functioning as a point of contact for external stakeholders and partners, with consistently outstanding interpersonal skills
• Submit accurate expense reports in a timely manner, adhering to Upstream policy
• Assist with creation of presentations and other documents and materials to support key meetings.
• Develop excellent relationships with other organizational Executive Assistants or support roles where relevant and coordinate meetings across functions and multiple time zones
• Set up virtual meetings and calls (Zoom, GoToMeeting, GoToWebinar, etc.).
• Other administrative duties as needed
• Additional duties as assigned

Executive Assistant – Reproductive Healthcare