Diabetes Youth Families

Senior Executive Assistant, Growth

Diabetes Youth Families

full-time

Posted on:

Location Type: Hybrid

Location: Acton • Massachusetts • 🇺🇸 United States

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Salary

💰 $84,000 - $126,000 per year

Job Level

Senior

About the role

  • Serve as the primary liaison for the Chief Growth Officer, both in-person and virtually, ensuring seamless communication and coordination
  • Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics such as room bookings, agendas, IT setup, presentations, catering, and attendee updates
  • Ensure the Growth organization’s calendar is synchronized with the broader enterprise calendar
  • Maintain and update the team collaboration spaces like Teams and SharePoint to support team communication and alignment
  • Prepare and submit expense reports via Concur, ensuring accuracy and compliance; reconcile corporate card transactions regularly
  • Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.), including agenda preparation, minute-taking, action item tracking, and presentation development
  • Lead logistics for quarterly town Halls
  • Plan and execute team offsites, social events, and other gatherings led by the Growth Officer, including venue selection, catering, and vendor coordination
  • Use SAP to create vendor accounts and process purchase orders; track approvals and ensure timely payments
  • Manage invoices, resolve discrepancies, and maintain accurate financial records
  • Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management; handle last-minute changes
  • Handle sensitive corporate information with discretion and communicate professionally within scope of authority
  • Perform other responsibilities as assigned to support the effectiveness of the growth office

Requirements

  • 7–10 years of experience supporting C-level executives
  • Proven ability to manage complex projects and coordinate across stakeholders
  • Experience in global organizations, navigating time zones and cultural nuances
  • Dependable, highly organized and very detail oriented
  • Ability to act independently and use discretionary judgment
  • Demonstrated problem-solving and project management skills
  • High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet
  • Experience with Concur and SAP is highly desirable
  • Exceptional verbal, written, and presentation skills
  • Ability to manage multiple priorities and work effectively under pressure
  • Strong interpersonal skills and a collaborative, team-oriented approach
  • Resilient and professional mindset in a dynamic and fast-moving environment
  • Occasional travel may be required based on business needs
Benefits
  • Eligible for hybrid working arrangements and requires on-site work from an Insulet office
  • Culture that supports a healthy work and life balance
  • Celebrate curiosity, innovation, and learning

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project managementcalendar managementexpense reportinginvoice managementvendor coordinationtravel coordinationpresentation developmentminute-takingaction item trackingdiscretionary judgment
Soft skills
highly organizeddetail orientedproblem-solvinginterpersonal skillscollaborativeresilientprofessional mindsetability to manage multiple prioritieseffective under pressureindependent