Deutscher Orden Ordenswerke

Manager

• Further development of our neighborhood project to strengthen community cohesion in our district
• Improving cohesion among all people living here
• Promoting networking within the neighborhood
• Acting as the contact person for the neighborhood and representing it publicly
• Networking and activating existing and new structures and interest groups
• Building volunteer structures and strengthening civic engagement
• Planning, coordinating, and implementing measures and projects
• Promoting active participation and continuous exchange among residents, relatives, participating stakeholders, and citizens in the neighborhood

Project Manager, Social Participation

Human Resources

• Provide autonomous support to the externally outsourced payroll provider in various payroll processes
• Act as a contact person in the HR area; support the administrative onboarding process for new employees and participate in the hiring process
• Monitor timely return of personnel documents and handle personnel-related inquiries
• Record employees' working time data in our Vivendi software
• Coordinate internship applications and take responsibility for processing internship contracts
• Monitor deadlines for occupational health and safety and occupational medical appointments/training
• Prepare employment references/letters of recommendation using HR software
• Create statistics and analyses
• Support and/or independently work on projects
• Serve as IT coordinator during absence cover periods and support personnel recruiting

HR Administration, HR Assistant – social services provider

• Further development of our neighborhood project to strengthen togetherness in our district.
• Improving cohesion among all residents and fostering connections within the neighborhood.
• Point of contact for the neighborhood and public representative.
• Networking and activating existing and new structures and interest groups.
• Establishing volunteer structures and strengthening civic engagement.
• Planning, coordinating and implementing measures and projects.
• Promoting active participation and ongoing exchange between residents, relatives and the participating actors and citizens in the neighborhood.

Project Manager, Participation Support

• Independently manage allocations in the externally outsourced payroll accounting across various workflows
• Support the administrative onboarding process for new employees and participate in the hiring process
• Monitor timely return of personnel documents and handle HR-related inquiries
• Record employees' working time data in our software Vivendi
• Coordinate internship applications and manage internship contracts
• Monitor deadlines related to occupational health and safety trainings
• Prepare employment references and statistics
• Support or independently contribute to projects
• IT coordination during cover/backup periods

HR Administration, HR Assistant

• Independently support outsourced payroll in various operational processes
• Assist with the administrative onboarding process for new employees
• Participate in the hiring process
• Monitor timely return of personnel documents and handle personnel-related inquiries
• Record employees’ working time data in our Vivendi software
• Coordinate internship applications and manage internship contracts
• Monitor deadlines for occupational health and safety and related training
• Prepare software-assisted employment references and statistics
• Contribute to projects

Personnel Administration, HR Assistant

Financial Planning and Analysis

• Organisieren des Empfangs der Geschäftsstelle und Übernehmen einer Schnittstellenfunktion zwischen den Einrichtungsleitungen, Mitarbeitenden und externen Ansprechpartner*innen - inkl. Korrespondenz
• Direktes Zuarbeiten der Geschäftsführung und Unterstützung in organisatorischen Belangen
• Selbständige Bearbeitung administrativer Aufgaben und Projekte
• Flexible Unterstützung des Sachbearbeitendenteams im Bereich Personalmanagement und Finanzen (z.B. Buchhaltung, Controlling)
• Vor- und Nachbereitung von Meetings sowie (Video- / Hybrid-) Konferenzen, teilweise mit Protokollführung
• Zuarbeiten der Qualitätsmanagementbeauftragten und der Datenschutzbeauftragten

Project Manager, Social Participation

HR Administration, HR Assistant – social services provider

Project Manager, Participation Support

HR Administration, HR Assistant

Personnel Administration, HR Assistant

Assistenz der Geschäftsführung – Finanzen – Personal