Administrative Coordinator – Temporary
Circle 4 Marketing, LLC
Office Manager
De Novo HRConsulting & Business Advisory
full-time
Posted on:
Location: Pennsylvania • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage office administration (communication, documentation, data management).
- Open/distribute mail and process outgoing mail.
- Assist in compiling/preparing data to ensure all annual/quarterly agency audits/reports are completed.
- Perform bookkeeping tasks such as data entry and reconciling.
- Manage calendars/appointments for the team (scheduling appointments, ensuring team is kept on schedule).
- Maintain systems, procedures, and methods for record keeping and reporting.
- Manage phone and email correspondence to ensure clients are responded to in a timely manner.
- Oversee the day-to-day functioning of the office, ensuring administrative processes run smoothly.
- Track stocks of office supplies and place orders when necessary.
- Contribute to the team effort and company profitability.
- Answer multi-line phone systems and direct incoming calls to appropriate personnel.
- Assist Leasing Agents (rental licenses, communication with tenants) and other team members as needed, especially during peak seasonality.
Requirements
- High school diploma or equivalent required.
- Five or more years’ office administration experience.
- Five or more years’ bookkeeping experience.
- Experience working in AppFolio strongly preferred, but not required.
- Experience in Property Management and rentals is a plus, but not required.
- Ability to execute upon multiple tasks and assignments in an organized, confident, and professional manner, showing a high degree of emotional intelligence.
- Schedule availability Monday through Friday, 8:30am to 4:30pm or 9:00am-5:00pm.
