Davis Wright Tremaine LLP

Recruitment

• Manage full-cycle recruiting for up to 10+ positions concurrently across multiple departments
• Build relationships with staff hiring managers to understand business needs, identify recruitment challenges, and execute innovative strategies to overcome them
• Develop a deep understanding of the firm’s culture, values, and strategic objectives, including an understanding of general business concepts and changing needs of the legal industry as a whole
• Think creatively to attract top legal talent through innovative sourcing and branding strategies
• Review and analyze candidate materials, assess their suitability, and gather information for managers to make informed and equitable hiring decisions
• Conduct initial screening interviews to assess candidate’s basic qualifications, confirm interest/motivation, manage expectations, and enhance candidate experience
• Keep hiring managers, candidates, and other stakeholders informed about recruitment progress, challenges, and outcomes in a timely manner
• Under the advisement of the staff talent acquisition recruiting manager, skillfully negotiate offer terms between candidates and hiring managers, draft offer letters, and work to influence a mutually positive outcome for both the firm and the candidate
• Support firm-wide talent acquisition branding by encouraging staff and attorneys to leverage their personal social media networks for talent acquisition purposes by sharing job openings, referrals, and testimonials to expand the firm’s reach and attract qualified candidates
• Contribute innovative ideas, business solutions, and new perspectives to continuously raise the bar for recruitment performance
• Seek opportunities to optimize recruitment processes and improve efficiency
• Maintain a fair, objective, and equitable approach throughout the recruitment process
• Demonstrate honesty, transparency, and ethical behavior in all interactions
• Protect candidate and firm confidentiality throughout the recruitment process
• Comply with legal requirements and adhere to the firm’s policies and procedures
• Partner with attorney talent acquisition team to assist with overflow work and projects as needed

Freelance Recruiter, Staff Talent Acquisition

Paralegal

• Serve as the central point of communication for litigation teams.
• Maintain accurate and up-to-date calendar systems.
• Oversee the creation, indexing, and ongoing maintenance of complex case files.
• Proofread legal memoranda for typographical accuracy; verify citations.
• Coordinate and manage court filings, ensuring compliance with jurisdictional requirements.
• Conduct advanced fact research and analysis.
• Manage specialized document collections and draft initial versions of discovery requests.
• Assist with document collection and tracking of electronically stored information.
• Conduct interviews with witnesses and custodians.
• Assist with all phases of mediation, arbitration, or trial proceedings.
• Provide on-site trial support and supervise junior paralegals during trial preparation.

Paralegal – Litigation

Social Media Manager

• Support the use and administration of the firm’s Relativity environment and related litigation support tools, including creating and configuring firm-standardized workspaces for case teams
• Assisting with document ingestion and preparation for review
• Manipulating and managing load files and associated metadata
• Creating custom views, layouts, and fields to support document review workflows
• Assisting with document searching, filtering, and data organization
• Preparing document productions and exporting final deliverables
• Performing quality control procedures for work performed within the platform
• Assisting with troubleshooting platform or workflow issues encountered by case teams
• Assist with advanced Relativity features and workflows, including email threading and analytics tools, near-duplicate identification and conceptual analytics, development and refinement of search criteria and reporting, and security access settings
• Utilize modern technology solutions such as Page Vault, X1 Social Discovery, PageFreezer/WebPreserver to capture social media and/or website/webpage content as identified by case teams
• Track and manage projects and enter time for work completed
• Actively participate in the firm’s practice support central queue to ensure coverage for all firm practice support requests
• Work with legal teams and Practice Support Project Managers to define parameters on projects and provide input and feedback related to data processing projects
• Understand, contribute, improve, and evangelize department practices and procedures.

Practice Support – Social Media Collections, Relativity Analyst

Project Manager

• Provide practice support project management to legal teams, including: Consultation with case teams and clients regarding e-discovery, including early case assessment, forensic collections, processing, culling and filtering, document reviews, productions, and database administration
• Create cost estimates, budgets and time estimates for the completion of various tasks over the course of discovery
• Collaborate and consult on preservation and collection of ESI, including communications with internal client information technology professionals, as required
• Provide and assist with technical support, including database design, loading data into review platforms, running searches and providing back-end operational support as needed
• Identify and engage third-party service providers, in conjunction with the Practice Support Director and/or Practice Support Manager
• Assist with developing and vetting applicable search terms and/or deployment of analytics as required on specific matters
• Assist with and develop appropriate document review protocols, direct document reviews
• Assist legal teams with preparations for CR 26 meet and confer conferences, and provide insight and/or samples of language for use in developing instructions for the production of ESI in response to discovery requests and/or inclusion within ESI court orders and/or protective orders
• Manage multiple matters and projects from collection through trial
• Understand, contribute, improve, and evangelize department practices and procedures
• Harness creativity and collaboration with team members to innovate and solve litigation support challenges
• Dedication to self-education regarding eDiscovery industry news, technologies, and other practice support topics
• Provide input and training to legal teams to promote understanding and acceptance of technology
• Provide visibility to legal teams as a “go-to” person for practice support solutions
• Advanced knowledge of Relativity and understanding of other eDiscovery platforms, including the integration of other eDiscovery platforms within Relativity
• Basic understanding of the Electronic Discovery Reference Model (“EDRM”) and various phases of litigation matters
• Work as a key member of the practice support department to improve firm-wide procedures and practices across the firm, including department initiatives and workload/workflow within the practice support department
• Provide off-hours support, as needed and necessary

eDiscovery Project Manager

Manager

• Define and execute the firm’s Records Management strategy
• Lead development of policies, standards, and procedures
• Establish goals, metrics, and reporting
• Act as subject matter expert to leadership
• Own end-to-end Records services delivery
• Oversee full records lifecycle
• Ensure SLA adherence and performance tracking
• Address service gaps and risks
• Lead, develop, and manage staff
• Oversee hiring, coaching, performance management
• Manage workload and resource allocation
• Build a high-performing team culture
• Ensure policy and regulatory compliance
• Partner with Legal and Risk teams
• Identify and mitigate risks
• Standardize practices across offices
• Drive automation and process improvements
• Evaluate and implement technology solutions
• Partner with IT on enhancements
• Promote transition to electronic records
• Act as liaison across departments
• Support onboarding and education
• Represent function in firm initiatives
• Drive adoption of best practices

Records Management Manager

Security Engineer

• Develop a deep understanding of the TCPS and Healthcare practice groups, including services, expertise, clients, and competitors; develop a working understanding of the firm’s practice areas; and serve as a firmwide connector who helps lawyers network with each other.
• Lead the development of pitches, proposals, RFP responses, and other client presentations for the TCPS and Healthcare Practice Group.
• Support TCPS and Healthcare lawyers in client relationship development efforts, including preparation for client meetings, follow-up from events, and identifying opportunities to expand work with new and existing clients.
• Collaborate with the Events Team to plan, execute, and follow up on events, webinars, seminars, and conference sponsorships.
• Conduct and monitor client, prospect, market, industry, and competitive trends for TCPS’ and Healthcare’s practice areas and translate insights into actionable plans, such as targeting new industries or cross-selling opportunities with other practice groups.
• Manage and draft submissions to legal directories and industry awards (e.g., Chambers, Legal 500, and practice-based awards) for the TCPS and Healthcare Practice Groups.
• Collaborate with the Marketing Team to develop external marketing collateral and update content on the firm’s website.
• Manage and maintain key practice group information (experience, client profiles, market intelligence, and contact lists) and leverage the firm’s CRM and experience management systems by proactively soliciting and tracking contacts, activities, and experience.
• Build strong business relationships with lawyers throughout the firm.
• Support and collaborate with other business services teams, as appropriate.
• Support the BD team with ad hoc tasks, as needed.

Business Development Manager – Technology, Communications, Privacy & Security, Healthcare

Attorney

• Undertake and analyze conflicts database searches with respect to new matters for prospective and existing clients, to highlight potential conflict issues for attorneys initiating new clients and new matters for existing clients
• Assist intake attorneys in clearing potential conflicts that may exist based on analysis of the firm’s conflict system through contact with firm attorneys who are responsible for prior matters identified as presenting potential conflict issues
• Assist in identification of conflicts of interest, and assist in drafting waivers with respect to those conflicts that a client or a former client may waive under the applicable Rules of Professional Conduct
• Participate in training sessions for attorneys and staff regarding the firm’s conflict screening and new client/new matter intake processes
• Update department training materials on conflict and new business intake issues
• Run special searches as needed (i.e., prior relations of new attorneys, potential merger, etc.) to identify potential conflict issues
• Participate in special projects involving new business intake best practices and risk management initiatives
• Assist with other administrative tasks, and/or support as assigned

Conflicts Staff Attorney

• Effectively partner with attorneys and maintain good working relationships with clients, staff, attorneys, and other contacts (agencies, vendors, etc.)
• Sustain a high degree of attorney confidence, minimal backlog and minimal overtime
• Extensive interaction with clients; act as intermediary with clients and respond to client requests
• Type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines
• Set up, organize, and maintain data rooms for transactions
• Maintain due diligence/document production checklists
• Identify and organize documents for closings of complex financing or acquisition transactions
• Prepare initial checklists, manage format, and ensure uniformity across documents
• Monitor and update checklists, organize signature packets, and review documents for completeness
• Maintain electronic records of final executed documents and produce/distribute closing transcripts
• File relevant documents in client minute books
• Maintain equity ownership information
• Docket reminders for annual corporate filings (e.g., stock plan registration)
• Manage client billing process including: enter attorney time; process and review monthly prebills and invoices
• Monitor and calendar deadlines
• Maintain attorney and client records, including email and other electronic records
• Run conflicts checks; manage client intake and open new client and new matter files
• Prepare, submit and track expense reimbursement reports and third-party vendor check requests
• Make travel arrangements
• Schedule conference rooms using Resource Scheduler and arrange for food service and audio visual equipment as needed
• Schedule and coordinate appointments, meetings and conference calls and maintain calendars
• Maintain and track continuing legal education (CLE) records for attorneys
• Maintain up-to-date forms, including collaboration with word processing on templates
• Answer, screen, and respond to phone calls
• Open and route mail, attaching appropriate files and documents
• Maintain a deep understanding of attorney’s practices and goals, as well as firm objectives, policies, and procedures; proactively seek development opportunities and collaborate with supervisor to meet them; raise concerns or ideas with supervisor, and collaborate on solutions that support team and firm success
• Check in regularly with attorneys to ensure all aspects of projects are on track. Prompt as needed. Exercise careful judgment about when to ask for guidance.
• Take initiative to understand attorneys’ client service needs; identify opportunities to contribute to client relationship success by raising concerns and/or opportunities to improve; offers potential solutions and is willing to participate in the agreed upon course of action to reach the desired goals

Legal Assistant, Business & Tax

• Manage the daily execution of business needs / operations of the Practice Group
• Develop and manage the practice operations budget
• Establish a consistent framework for Practice Group meetings and communications
• Support Firm processes and follow-up on initiatives/action items
• Serve as main point of contact and primary person responsible for all operations related to the practice group
• Drive efficiencies and process improvements and introduce innovative approaches to improve the overall operation of the practice group and infrastructure
• Maintain practice-specific resources that pertain to lawyer-led trainings
• Build a strategic vision for the practice group, industry teams, and/or investment area
• Collaborate with PG Chairs, partners and other business operations departments to facilitate the development and execution of Practice Group strategic plans
• Support the firm’s strategic value that 'People Matter' by building trust and credibility with partners, counsel, associates, and direct reports
• Track the group’s talent pipeline and ensure forward progress on succession plans, mentorship
• Provide operational and strategic support client teams for the firm’s top and fastest growing clients
• Manage and supervise specialists and senior specialists to assure they are executing on practice group strategy and departmental strategic plan while providing excellent client service
• Analyze and report on Practice Group financials and other key performance indicators
• Provide strategic guidance and PG specific information and customization as needed to Business Development and Marketing department on strategic initiatives

Practice Manager

• Support attorneys and staff on high-volume matters to ensure deadlines and client service expectations are met.
• Assist with the implementation of processes, technologies, and tools that improve efficiency and service delivery.
• Contribute to the development and upkeep of knowledge management resources, templates, and reference guides.
• Collect and organize data to support reporting on matter activity, staffing, and other client needs.
• Learn and use legal project management tools and other technology platforms to create efficiencies.
• Provide onboarding assistance for new personnel joining client projects.
• Coordinate with client teams and develop familiarity with legal concepts and terminology relevant to supported workstreams.
• Assist in defining project scope, deliverables, and timelines in collaboration with program leadership.
• Track matter activity, budgets, and project progress under the guidance of project leads.
• Provide administrative and task management support to ensure accountability across client teams.
• Support the rollout of process improvements and participate in attorney training and coaching sessions.
• Help prepare materials and reports to support performance tracking and client reporting.
• Coordinate updates to client-facing matter management sites and assist with data accuracy.
• Develop a basic understanding of law firm economics, billing, and matter types.
• Assist in collecting, organizing, and analyzing financial data for review by program leadership.
• Help track budgets, forecasts, and resource utilization, escalating issues as needed.
• Support the preparation of reports on financial performance and operational trends for attorneys and clients.
• Serve as a point of contact for internal stakeholders and assist with client inquiries under the direction of program leadership.
• Help coordinate communications between attorneys, staff, and client teams.
• Prepare agendas, take notes, and support follow-up for business review and client meetings.
• Assist in the preparation of client-facing reports, presentations, and other deliverables.

Client Experience Assistant – Legal Project Manager

Business Development Rep

• Develop a deep understanding of the MEPTA practice group, including services, expertise, clients, and competitors; develop a working understanding of the firm’s practice areas; and serve as a firmwide connector who helps lawyers network with each other.
• Lead the development of pitches, proposals, RFP responses, and other client presentations for the MEPTA practice group.
• Support MEPTA lawyers in client relationship development efforts, including preparation for client meetings, follow-up from events, and identifying opportunities to expand work with new and existing clients.
• Collaborate with the Events Team to plan, execute, and follow up on events, webinars, seminars, and conference sponsorships.
• Conduct and monitor client, prospect, market, industry, and competitive trends for MEPTA’s practice areas and translate insights into actionable plans, such as targeting new industries or cross-selling opportunities with other practice groups.
• Manage and draft submissions to legal directories and industry awards (e.g., Chambers, Legal 500, WTR, IAM Patent, and other industry- and practice-based awards) for the MEPTA practice group.
• Collaborate with the Marketing Team to develop external marketing collateral and update content on the firm’s website.
• Manage and maintain key practice group information (experience, client profiles, market intelligence, and contact lists) and leverage the firm’s CRM and experience management systems by proactively soliciting and tracking contacts, activities, and experience.
• Supervise and mentor the BD Specialist.
• Build strong business relationships with lawyers throughout the firm.
• Support and collaborate with other business services teams, as appropriate.
• Support the BD team with ad hoc tasks, as needed.