Collective Measures | Media & Analytics

Operations

• Lead daily office functionality to ensure a clean, organized, welcoming, and well-stocked environment
• Manage supply ordering, kitchen upkeep, dishwashers, fridge restocking, coffee equipment, counters, and general cleanliness
• Coordinate mail, courier needs, deliveries, and parking validations
• Oversee printers, phones and voicemail, music systems, and small facility maintenance needs
• Manage FST work orders, safety tasks, and other routine facility workflows
• Schedule and support client meetings, including room setup, hospitality, and follow-through
• Coordinate occasional office upkeep initiatives or special projects
• Coordinate agency travel as needed
• Plan and execute staff events and office gatherings
• Assist with onboarding and offboarding tasks, ensuring a positive and consistent employee experience
• Track and process expense items
• Support time tracking and reimbursement administrative tasks
• Prepare documents, help organize information and maintain operational workflows
• Provide support during owner or leadership meetings by helping with prep, materials, and logistics
• Help manage the executive’s email by organizing, prioritizing, flagging urgent items, and drafting responses
• Oversee calendar management, scheduling, and meeting coordination
• Track timecard entries and ensure accuracy
• Process and reconcile expense reports and assist with receipts and budget documentation
• Run occasional errands or support with small personal or professional tasks
• Anticipate needs and proactively streamline administrative components of the executive’s work.

Office and Operations Specialist