Director, Customer Success
XOPS
Executive Assistant
Cogent Biosciences
full-time
Posted on:
Origin: • 🇺🇸 United States • Colorado, Massachusetts
Visit company websiteSalary
💰 $90,000 - $120,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide administrative support to the Commercial team (CCO and other VP+ executives)
- Calendar management, scheduling meetings, and ensuring appropriate time management (schedules prep time for important meetings, time to read emails, etc.)
- Coordinate extensive business travel and understand travel/business etiquette
- Manage expense reporting and prepare/submit complex expense reports
- Coordinate leadership team meetings – set agenda, attend, capture meeting minutes and follow through on action items
- Contract management and manage contracts with Cogent Legal and third-party vendors, ensuring compliance and timely execution
- Track and coordinate departmental initiatives and projects by driving timelines as appropriate
- Coordinate communications across departments (field staff, etc.) and direct field personnel to appropriate contacts or resources
- Logistics support - coordination and set up of meetings, events, off sites; arrange location, equipment, prepare agenda, take minutes
- Consolidate, edit and proofread PPT presentations and documents as needed
- Utilize internal systems to process invoices
- Some support may be needed outside of office hours
- This is an onsite role with some WFH flexibility depending on business needs
Requirements
- The right candidate in this role must be able to interact with others at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful and efficient.
- This position requires a professional demeanor, sense of urgency, results-focus, and the ability to keep sensitive material and conversations strictly confidential.
- Expert level written and verbal communication skills, strong decision-making ability, attention to detail and organization are equally important
- Minimum of 5+ years’ experience in administrative support function with experience supporting a global function
- Expert verbal and written communication skills; highly polished and articulate
- Excellent interpersonal skills
- Expert organizational skills with a demonstrated ability to work in an accurate manner
- Demonstrated ability to work efficiently and to multi-task with minimum supervision in a fast-paced environment
- High level of proficiency with Microsoft Office & databases for contracts, expense reporting, etc.
- Ability to exercise sound judgment and determine priorities
- Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact
- Demonstrated experience in execution and accountability for project coordination
