Part-Time Virtual Assistant, Customer Service & Membership Support
Hunt St
Executive Assistant
Cloud Accountant Staffing
contract
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteSalary
💰 $1,000 - $1,500 per month
Job Level
Mid-LevelSenior
About the role
- Calendar & Inbox Command: Manage busy executive calendars, triage emails, draft replies, schedule across US time zones, and protect focus time.
- Client Communications: Respond to inquiries, prep meeting agendas, capture minutes/action items, and own follow-ups to completion.
- Project Support: Build task boards, track deadlines, and maintain status updates in tools like Asana/ClickUp/Trello; escalate risks early.
- Documentation & SOPs: Create and maintain checklists, templates, and SOPs so recurring work becomes predictable and faster.
- Research & Reporting: Conduct targeted research (vendors, tools, market info), synthesize findings, and prepare concise summaries or slide decks.
- Data & Files: Clean up docs and folders, maintain naming/versioning standards, and ensure everything’s easy to find.
- Light Bookkeeping (as needed): Categorize expenses, match receipts, prep simple invoices/credit notes, and coordinate with the accounting team (QuickBooks/Expensify basics).
- CRM Hygiene: Update records, log activities, prep lists/exports, and keep pipelines tidy (HubSpot/Salesforce or similar).
- Travel & Logistics: Arrange travel, prepare itineraries, and manage event logistics when required.
- Quality, Privacy & Security: Follow data-handling policies, use MFA, and observe least-privilege access at all times.
Requirements
- 3+ years in a Virtual Assistant/Executive Assistant/Operations role supporting C-level leaders or Senior stakeholders.
- Tool fluency: Google Workspace (Docs/Sheets/Drive), Microsoft Office, Slack/Zoom/Teams, and at least one CRM.
- Organization & Follow-through: You live by checklists, time blocking, and clear documentation; nothing falls through the cracks.
- Excellent English (written & spoken): clear, friendly, and professional—your emails read like you mean business.
- Problem solving: You turn vague asks into concrete next steps; you propose options, not obstacles.
- Time-zone alignment: Comfortable working US business hours
- Nice-to-haves: Light bookkeeping, basic reporting/BI know-how, experience with Notion, Calendly, Zapier, Canva/Slides.
Benefits
- Monthly pay in USD: $1,000–$1,500 depending on experience & client portfolio.
- Permanent WFH with company-provided equipment (laptop, monitor, accessories).
- 15 days PTO annually + public holidays.
- Growth via exposure to diverse US clients, tools, and modern remote practices.
- Supportive, documentation-first culture with clear expectations and fast feedback.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
light bookkeepingbasic reportingdata handlingtask managementproject supportschedulingemail triageresearchdocumentationCRM management
Soft skills
organizationfollow-throughproblem solvingcommunicationtime managementattention to detailadaptabilityprofessionalismcollaborationcustomer service
