Executive Assistant

• manage the firm’s e-services inbox through the Connecticut Judicial Branch website, reviewing and organizing all incoming items (typically around 19 per day)
• add new court events, filings, and hearings to the firm calendar, ensuring all details are accurate and conflicts are identified promptly
• review existing calendar entries to check for potential scheduling overlaps, rescheduled events, or cancellations, and resolve conflicts by coordinating directly with defense counsel or other involved parties
• file necessary paperwork or requests with the court to formally resolve scheduling conflicts or confirm updated hearing dates
• maintain constant communication with attorneys and team members to ensure everyone is aware of upcoming cases, deadlines, and court appearances
• manage general scheduling support, including attorney conferences, client calls, and internal team meetings
• handle professional phone communications via RingCentral — including answering and returning calls, leaving personalized outgoing messages, and assisting with client inquiries when needed
• collaborate with the team through MS Teams and WhatsApp for updates, quick check-ins, and escalation of time-sensitive matters
• organize, label, and store case documents using Filevine, Microsoft Workspace, and OneDrive to ensure easy access and version control
• support filing, document preparation, and general administrative duties to help streamline the office’s daily workflow
• take on special projects or administrative initiatives as assigned, helping to improve internal systems or assist with firm growth initiatives
• follow up with attorneys to confirm availability and ensure all court or client commitments are properly reflected in the shared calendar
• communicate professionally with court personnel or opposing counsel when clarification or coordination is required
• report directly to Kali for administrative tasks and escalate issues or scheduling concerns to Matthew as needed
• use VPN access securely to manage activities on the Connecticut Judicial Branch’s website and other court-related platforms

Legal Executive Assistant – Legal Support, Coordination

Executive Assistant to CEO

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant