Executive Assistant, Strategy Office
Centene Corporation
Legal Executive Assistant – Legal Support, Coordination
ClearDesk
full-time
Posted on:
Location Type: Remote
Location: Remote • Connecticut • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- manage the firm’s e-services inbox through the Connecticut Judicial Branch website, reviewing and organizing all incoming items (typically around 19 per day)
- add new court events, filings, and hearings to the firm calendar, ensuring all details are accurate and conflicts are identified promptly
- review existing calendar entries to check for potential scheduling overlaps, rescheduled events, or cancellations, and resolve conflicts by coordinating directly with defense counsel or other involved parties
- file necessary paperwork or requests with the court to formally resolve scheduling conflicts or confirm updated hearing dates
- maintain constant communication with attorneys and team members to ensure everyone is aware of upcoming cases, deadlines, and court appearances
- manage general scheduling support, including attorney conferences, client calls, and internal team meetings
- handle professional phone communications via RingCentral — including answering and returning calls, leaving personalized outgoing messages, and assisting with client inquiries when needed
- collaborate with the team through MS Teams and WhatsApp for updates, quick check-ins, and escalation of time-sensitive matters
- organize, label, and store case documents using Filevine, Microsoft Workspace, and OneDrive to ensure easy access and version control
- support filing, document preparation, and general administrative duties to help streamline the office’s daily workflow
- take on special projects or administrative initiatives as assigned, helping to improve internal systems or assist with firm growth initiatives
- follow up with attorneys to confirm availability and ensure all court or client commitments are properly reflected in the shared calendar
- communicate professionally with court personnel or opposing counsel when clarification or coordination is required
- report directly to Kali for administrative tasks and escalate issues or scheduling concerns to Matthew as needed
- use VPN access securely to manage activities on the Connecticut Judicial Branch’s website and other court-related platforms
Requirements
- experience in legal support, court scheduling, or administrative coordination
- confident using tools like Microsoft Suite, MS Teams, OneDrive, or legal platforms such as Filevine or court-related websites
- communicate clearly and professionally with lawyers, court personnel, opposing counsel, and clients via email, phone, and messaging platforms like RingCentral and WhatsApp
- self-managed, tech-savvy, and excel at working remotely while staying organized and meeting deadlines
- detail-oriented, proactive, and thrive at managing multiple calendars, resolving scheduling conflicts, and ensuring all court dates and filings are accurate
- problem-solver who can handle time-sensitive matters, prepare documents, and provide key administrative support to streamline team operations
- willing to work in a US time zone schedule.
- can secure the required technical setup, including: At least a 720p HD webcam, a noise-canceling headset, a primary internet connection of at least 25 Mbps, a backup laptop, backup internet device, and backup power source, a main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM, a backup computer with at least Intel Core i3 and 4 GB RAM
Benefits
- prepaid HMO coverage for your peace of mind
- tools, training, and honest feedback
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
legal supportcourt schedulingadministrative coordinationdocument preparationscheduling conflict resolutioncalendar managementcase document organizationremote workproblem-solvingtime management
Soft skills
communicationdetail-orientedproactiveself-managedorganizational skillsteam collaborationprofessionalismadaptabilitymultitaskingclient service
