Marketing and Events Coordinator
Monday Night Brewing
Executive Assistant – Chief Operating Officer
Christianity Today
full-time
Posted on:
Origin: • 🇺🇸 United States • Illinois
Visit company websiteSalary
💰 $65,000 - $70,000 per year
Job Level
Lead
About the role
- Serve as strategic partner to the COO, anticipating needs and managing complex logistics to enable COO focus on mission
- Manage the COO's complex calendar, balancing meetings, events, and essential work margins
- Serve as the primary communication gateway, handling correspondence and appointments with discretion
- Represent the COO in communications when appropriate
- Act as a strategic liaison between the COO and internal/external ministry partners
- Facilitate relationship management with the COO's direct reports
- Coordinate and prepare for high-profile speaking engagements, including researching opportunities, managing logistics, preparing background materials, and coordinating with organizers
- Support media interactions by preparing talking points, scheduling interviews, and managing related logistics
- Plan and execute domestic and international travel arrangements
- Coordinate internal meetings (monthly Operations team meetings, one-on-ones, annual strategy sessions, semi-annual all-staff retreats)
- Manage regional events and interface with external contractors as needed
- Develop and implement efficient documentation and administrative systems
- Provide comprehensive meeting support through detailed notetaking and follow-up
- Assist with special projects that advance the organization's strategic goals
- Perform additional job-related duties as assigned
Requirements
- Proven experience as an executive assistant or high-level administrator
- High school diploma required; college degree preferred
- Demonstrated proficiency with technology and emerging work tools
- Strong alignment with CT's mission and Christian values
- Exceptional verbal and written communication skills
- Advanced planning and time management capabilities
- Proficiency in office management systems and business procedures
- Advanced technological skills, including calendar and communication apps
- Emerging knowledge of AI tools to enhance workflow efficiency
- Proactive and self-motivated with exceptional initiative
- Meticulous attention to detail
- Adaptable and resilient in a dynamic work environment
- Highly trustworthy with sensitive and confidential information
