Administrative Assistant, Construction
Bosun
full-time
Posted on:
Location Type: Office
Location: Hilton Head • South Carolina • 🇺🇸 United States
Visit company websiteSalary
💰 $45,000 - $55,000 per year
Job Level
JuniorMid-Level
About the role
- Support production team by managing schedules, issuing work orders and purchase orders, tracking acceptance, and coordinating change orders with accounting
- Track project schedules and prepare draw projections
- Acquire vendors and manage Buildertrend implementation for workflow efficiency
- Manage pre-construction and post-construction tasks using Pre-Job Tracker, including ordering surveys, elevation certificates, and maps
- Oversee fixture and flooring orders, returns, and shipments; update Buildertrend documentation and prepare project closeout paperwork
- Coordinate client closing gifts and collaborate with accounting to finalize project closures
- Maintain office supplies, answer calls, organize job files, upload builder files to Buildertrend, and ensure permit-stamped plans are signed and filed
- Onboard new vendors and subcontractors with complete documentation and ensure understanding of purchase order system and payment schedules
- Organize subcontractor, client, and employee appreciation events and luncheons
Requirements
- 2–4 years of experience with Buildertrend software
- 2–4 years’ experience as an administrative assistant or office manager in remodeling or home building
- Detail-oriented, organized, and efficient
- Excellent communication skills; professional and courteous
- Strong follow-through and multitasking ability
Benefits
- Paid vacation after 1 year
- 7 paid holidays per year
- Profit sharing
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project schedulingworkflow efficiencydocument managementorder managementdraw projectionsvendor managementpre-construction taskspost-construction taskschange order coordinationpurchase order system
Soft skills
detail-orientedorganizedefficientexcellent communicationprofessionalismcourtesystrong follow-throughmultitasking