Administrative Assistant
Acumen Fiscal Agent
Administrative Assistant Consultant
Black Pen Recruitment
contract
Posted on:
Location Type: Remote
Location: Remote • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $2,600 - $3,500 per month
Job Level
JuniorMid-Level
About the role
- Provide day-to-day administrative support to the Director of ARC, including scheduling, calendar management, meeting coordination, and travel logistics
- Organize virtual and in-person events such as board meetings, workshops, and convenings (including logistics, note-taking, and follow-up)
- Maintain internal systems and shared drives, including contact lists, partner databases, and filing systems
- Draft, format, and proofread internal and external documents, presentations, and correspondence
- Process payments, track expenses, and support budget monitoring and financial reporting
- Reconcile accounts and liaise with bookkeeping and accounting partners to ensure accurate records and compliance
- Conduct prospect research to identify institutional and philanthropic funding opportunities
- Assist with the preparation and submission of grant proposals, concept notes, and donor reports
- Maintain development records, track deadlines, and support donor stewardship activities
- Coordinate with program and finance colleagues to compile information for funding applications and reports
Requirements
- Minimum of two years of experience in administrative, operations, financial, or development support, ideally in a nonprofit or international organization
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment
- Demonstrated experience with financial tasks such as payment processing, expense tracking, and basic reconciliation
- Experience supporting fundraising or development work, including prospect research, grants administration, and/or reporting
- Excellent written and verbal communication skills
- Proficiency in Google Workspace and familiarity with basic accounting or bookkeeping software (e.g., QuickBooks) strongly preferred
- Strong research and document preparation skills; ability to synthesize and format information clearly
- Proactive, adaptable, and able to work both independently and collaboratively within a small, international team
- Demonstrated commitment to the arts and human rights
- Proficiency in Spanish or French is a plus
- Must be able to provide valid proof of United States work authorization.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportfinancial reportingpayment processingexpense trackinggrant proposalsprospect researchdocument preparationreconciliationbudget monitoringdata management
Soft skills
organizational skillsattention to detailcommunication skillsproactiveadaptabilityindependencecollaborationtime managementsynthesis of informationmultitasking
