Senior Administrative Assistant
Cloudflare
Administrative Assistant
Black & McDonald Limited
full-time
Posted on:
Location: Utah • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
Tech Stack
OracleSaltStack
About the role
- Develop a working relationship with Field Personnel and Project Managers
- Review field time for accuracy and follow up with Project Managers and Field Personnel to correct any inconsistencies and ensuring its accuracy
- Prepare weekly payroll data in Excel using spreadsheets and pivot tables to send to the payroll department for processing
- Basic knowledge of Payroll and/or Billing
- Create work orders in Oracle JDE as requested
- Review equipment used during construction in Excel, ensuring its accuracy and loading the data into Oracle JDE
- Updating project information in Oracle JDE as requested
- Run reports in Oracle JDE and follow up with Project Managers
- Assist with coding receipts for credit card transactions used by Field Personnel and Project Managers
- May communicate with various vendors to obtain copies of receipts, as needed
- Assist with/provide back up to our Billing Personnel
- Assist in other administrative functions when necessary
- Other duties as assigned
- Report to Department Manager and work closely with Admin Team, Project Managers and Field Personnel
Requirements
- Strong Organizational skills
- Ability to Meet Deadlines
- Communicates Effectively
- High Attention to Detail
- Office 365 Skills
- Intermediate Excel Skills (e.g. Formulas, Pivot Tables, Filtering, knowledge of using a Macro)
- Basic knowledge of Payroll and/or Billing
- Oracle JDE experience, but is not necessary
- Aptitude for Learning
- Holds Self and Others Accountable
- Problem Solver and Innovator
- Teamwork and Collaboration
- Ability to multitask
- Values and Respects Others
- 2-4 years of experience as payroll administrator may substitute for education requirements
- Preferred experience in utility or construction industry
- Office Administration tasks and duties
- Understanding the importance of Customer Service, Accuracy and Delivery
