Black & McDonald Limited

Administrative Assistant

Black & McDonald Limited

full-time

Posted on:

Origin:  • 🇺🇸 United States • Utah

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Job Level

JuniorMid-Level

Tech Stack

OracleSaltStack

About the role

  • Develop a working relationship with Field Personnel and Project Managers
  • Review field time for accuracy and follow up with Project Managers and Field Personnel to correct any inconsistencies and ensuring its accuracy
  • Prepare weekly payroll data in Excel using spreadsheets and pivot tables to send to the payroll department for processing
  • Basic knowledge of Payroll and/or Billing
  • Create work orders in Oracle JDE as requested
  • Review equipment used during construction in Excel, ensuring its accuracy and loading the data into Oracle JDE
  • Updating project information in Oracle JDE as requested
  • Run reports in Oracle JDE and follow up with Project Managers
  • Assist with coding receipts for credit card transactions used by Field Personnel and Project Managers
  • May communicate with various vendors to obtain copies of receipts, as needed
  • Assist with/provide back up to our Billing Personnel
  • Assist in other administrative functions when necessary
  • Other duties as assigned
  • Report to Department Manager and work closely with Admin Team, Project Managers and Field Personnel

Requirements

  • Strong Organizational skills
  • Ability to Meet Deadlines
  • Communicates Effectively
  • High Attention to Detail
  • Office 365 Skills
  • Intermediate Excel Skills (e.g. Formulas, Pivot Tables, Filtering, knowledge of using a Macro)
  • Basic knowledge of Payroll and/or Billing
  • Oracle JDE experience, but is not necessary
  • Aptitude for Learning
  • Holds Self and Others Accountable
  • Problem Solver and Innovator
  • Teamwork and Collaboration
  • Ability to multitask
  • Values and Respects Others
  • 2-4 years of experience as payroll administrator may substitute for education requirements
  • Preferred experience in utility or construction industry
  • Office Administration tasks and duties
  • Understanding the importance of Customer Service, Accuracy and Delivery