Black & McDonald Limited

Sales

• Lead and inspire a team of high-performing sales professionals.
• Drive business growth that makes a lasting impact.
• Embrace and develop prospects, cold-calls and opportunities into achievements.
• Adapt strategies as needed and navigate unexpected challenges.

Sales Leader – Facility Service

Business Development Rep

• Own your own territory to generate new Service Agreements in the commercial, industrial and institutional markets.
• Engage and work with potential clients to evaluate the current Total Cost of owning and operating their facility assets.
• Identify, qualify and close opportunities for operational and process improvements.
• Utilize training provided through Black & McDonald’s proven proactive sales strategy.
• Manage your Sales Funnel efficiently and have an entrepreneurial approach to growing your territory.

Business Development Representative

Procurement

• SPOC between office, site and vendors regarding project materials, arranging vendor deliveries to site and process returns, claims or other supplier issues.
• SPOC with QC regarding items requiring receipt inspection when arriving on site.
• Source and secure quotes for materials, equipment or services from suppliers for purchase or estimating purposes.
• Understand technical specifications and general construction equipment, tools, consumables and materials.
• Track and arrange rental equipment deliveries and pick-ups.
• Knowledgeable in marketplace and vendor market conditions.
• Liaison with Quality, Project Management, Site Management and Clients as required.
• Assist in the development and review of RFQs as required.
• May be required to process purchase orders in a manner to allow for the best-delivered cost for quality.
• May be required to review open commitments and reconcile invoices for processing.
• Monitor, track and evaluate supplier performance.
• Interface with and acquiring client approvals, as required.
• Negotiate contracts as required.
• Maintain strong vendor/client relationships.
• Ensure that all safety rules/regulations are followed.
• Ensure compliance with all required procedures and instructions.
• Any other assignments or projects as assigned by your Manager/Supervisor.

Sourcing Material Specialist, Coordinator

Account Executive

• Ensure sold projects are delivered & executed safely, to quality standards and in a timely manner while keeping within scope and budget
• Schedule & coordinate project work, required resources, internally (peers, operations, manpower, field technicians, etc.) & externally (clients, suppliers, sub-contractors, consultants, authorities, etc.)
• Assist with/perform requisition of purchase orders, invoicing, insurance certificates, prepare notice of project, form1000’s, other authority requirements (e.g. ESA, TSSA, MoL), etc.
• Assemble safety boards, assist with safety plans & monitoring of related activity
• Preparation & management of related documentation – sales, execution schedules, project close-out (technical, financial/admin), equipment list updates, drawings/layouts, etc.
• Review & approve vendor & supplier invoices for accuracy and timely payment approvals
• Photo documentation & management
• Help manage and update customer relationship management (CRM) software
• Help prepare estimates and client facing documents
• Analyse available information & data to help prepare client partnership & improvement strategies – help identify gaps & opportunities (client reviews)
• Assemble & prepare power point presentations
• Create & update drawings to assist with client asset management, as-built records and project sales
• Assist with asset management, labeling, planning
• Attend client/project sites as required to execute work, support sales or client initiatives
• Attend regular service sales & safety meetings

Project Sales Representative

Call Center Representative

• Answer telephones, order taking, file organization, and operation of office equipment
• Handle internal and external customer inquiries both by telephone and by email
• Fulfill requests by clarifying desired information, researching appropriate response, completing transactions, and/or forwarding requests
• Identify and escalate issues according to contract and/or priority
• Maintain CMMS database including equipment history and status, generation of work orders, monitoring and tracking of unscheduled or open work orders, and overall operation of CMMS
• Follow up on customer calls where necessary
• Pass on customer complaints to respective project managers
• Document all call information according to standard operating procedures, including but not limited to the call software or call logs
• Produce call reports as required
• Organize and maintain various filing systems
• Assist in “working alone” procedure or site personnel
• Update job knowledge by participating in educational opportunities

Centralized Call Centre Representative – Nightshift

Accountant

• Assist AP with voucher processing, issuing payments, document retention/management
• Month end closing and reconciliation
• Preparation, review & analysis of monthly, quarterly and annual financial reports
• Assist with preparation of payrolls for hourly employees, and related government & union remittances & reporting
• Budgeting and Forecasting
• Customer Billing for Large Projects
• Bank account reconciliations
• General Ledger account reconciliations
• Tax Preparation and Compliance
• Process and controls monitoring
• Other numerous accounting duties
• Report to Controller and execute projects in accordance with Corporate Policy
• Support Louisville, KY and Indianapolis, IN offices and collaborate with team

Project Manager

• Provide leadership for assigned projects regarding cost, schedule, quality, safety, and contract performance
• Plan, organize, direct, control and evaluate assigned projects from start to finish in accordance with schedule, specifications and budget
• Establish project objectives, policies, procedures and performance standards per company policy and contract specifications
• Establish and maintain excellent relationships with stakeholders including clients, consultants, trades, subcontractors, vendors and community
• Plan, prepare, monitor, and manage construction schedule and milestones
• Ensure work is performed in compliance with HSE regulations, company policies and contract requirements
• Monitor and report on progress, labour productivity, work outcomes, budget, cost, and forecast
• Prepare and submit project estimates and price/negotiate changes in scope
• Prepare contracts and negotiate revisions, changes and additions with clients, suppliers, subcontractors, and consultants
• Review work/contracts/WIP for areas of risk and correct deficiencies
• Ensure material and equipment are available to tradespersons
• Ensure monthly cost forecasting and checklists are completed accurately and on time
• Ensure accurate productivity reports are completed weekly

Project Manager – Mechanical ICI

Administration

• Day to day administrative support services for the HSE Manager and the HSE Department
• Ensure proper application and use of Black & McDonald’s Health and Safety Management System and other safety record keeping
• Conduct New Hire Orientations
• Maintain databases, administer sub-contractor programs, provide administrative HSE support to job sites
• Data entry of New Hire Documentation, including entry of Health and Safety Training Records
• Recording and maintenance of the incident statistical database
• Assist and prepare documentation for pre-qualification submissions as required
• Coordinate Joint Health and Safety Committee functions at office location and actively participate on the Committee
• Coordinate Health and Safety Trainings as required
• Produce regular reports and meeting minutes as required
• Other duties as assigned by your manager; work collaboratively with HSE teams and Operations to assist with development and revision of HSE policies, programs, and procedures

HSE Administrator

Business Intelligence Developer

• Design, develop, and optimize data solutions, dashboards, and reports leveraging Microsoft Fabric, Power BI, and Azure Data Services.
• Design and implement scalable data solutions using Microsoft Fabric.
• Create and maintain data models and semantic layers to support analytics and reporting.
• Develop and support interactive Power BI dashboards and Paginated Reports.
• Integrate data from multiple sources into OneLake, ensuring data quality, governance, and security.
• Collaborate with BI developers and business stakeholders to deliver efficient, scalable solutions.
• Optimize performance of data solutions and troubleshoot issues in complex environments.
• Implement best practices for data architecture, ETL/ELT processes, and metadata management.
• Report to Business Intelligence Manager and work within the Business Intelligence/IT department.

Senior BI Analyst

Accounts Payable

• Ensure timely and accurate posting and payment of accounts payables and general clerical duties such as posting of material transfers and filing.
• Own full A/P cycle and ensure it is completed each month.
• Accurate data entry and posting of high-volume invoices (PO, subcontract and non-PO).
• Ensure invoices match purchase orders (2- and 3-way match) and ensure discounts are taken.
• Obtain approval of invoices prior to payment (including employee expenses).
• Process weekly disbursements (cheques / EFT / online payments) and review/input/process bill payments on a timely basis.
• Complete detailed cost coding of vendor invoices in Excel.
• Respond to internal & external inquiries within 48 hours.
• Maintain a schedule of accounts payable to prioritize bill payments for cashflow management.
• Manage all vendor accounts and reconcile vendor statements; complete monthly general ledger and subledger reconciliation.
• Communicate with vendors and internal customers to correct and modify invoices/payments; assist with administrative duties and year-end accruals and audits.

Accounts Payable Specialist

Events

• Managing work orders and documenting locates
• Provide sketches with markings of the locates
• Utilize equipment to communicate with excavators and company personnel regarding underground facilities
• Locate buried utility lines
• Operate various electronic devices including use of a receiver wand and transmitter to assist in the locating and verifying of underground utilities
• Mark utility lines
• Prepare various reports and documentation verifying marked utilities
• Adhere to safety standards and schedules
• Report directly to the Supervisor

Damage Prevention Technician

• Report directly to the Operations Manager and work within the Service group primarily located in Saskatoon.
• Sell projects to existing clients and grow long-term client relationships with Black & McDonald.
• Work on a full range of mechanical service project opportunities including HVAC, Refrigeration, Building Automation Controls, Gas/Propane and Oil in commercial, retail, manufacturing and institutional markets.
• Understand client requirements and develop solutions to meet their needs.
• Prepare, present and sell personalized written proposals, with energy analysis and cost justifications for existing and new clients.
• Qualify opportunities, negotiate client needs and gain commitment.
• Prepare estimates for various service offerings; design and develop custom solutions adapted to customers’ needs.
• Complete concise reporting of sales backlog, sales plan activity and monthly results (Salesforce).
• Support the service group and maintain strong communications with technicians in the field.
• Arrange purchasing of materials and assist in scheduling, planning and implementation of secured projects.
• Consult and communicate with business partners: suppliers, sub-contractors, utilities and inspectors.
• Act in an entrepreneurial capacity to proactively sell and negotiate with senior decision makers.
• Pursue continued personal and professional development; participate in training and mentorship.

Sales, Service Projects

Administrative Assistant

• Develop a working relationship with Field Personnel and Project Managers
• Review field time for accuracy and follow up with Project Managers and Field Personnel to correct any inconsistencies and ensuring its accuracy
• Prepare weekly payroll data in Excel using spreadsheets and pivot tables to send to the payroll department for processing
• Basic knowledge of Payroll and/or Billing
• Create work orders in Oracle JDE as requested
• Review equipment used during construction in Excel, ensuring its accuracy and loading the data into Oracle JDE
• Updating project information in Oracle JDE as requested
• Run reports in Oracle JDE and follow up with Project Managers
• Assist with coding receipts for credit card transactions used by Field Personnel and Project Managers
• May communicate with various vendors to obtain copies of receipts, as needed
• Assist with/provide back up to our Billing Personnel
• Assist in other administrative functions when necessary
• Other duties as assigned
• Report to Department Manager and work closely with Admin Team, Project Managers and Field Personnel

• Plan, organize, direct, control and evaluate construction projects from start to finish according to schedule, specifications and budget
• Plan and execute projects in accordance with Corporate Policy; manage all day-to-day project management in conjunction with the Program Manager
• Define project objectives and develop the project delivery model, including procurement and contracting strategies
• Prepare and submit construction project budget estimates
• Plan and prepare construction schedules including milestones and monitor progress against established schedules
• Prepare contracts and negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors
• Lead the project organization and assign the work activities throughout the project lifecycle
• Monitor project performance (cost, schedule, quality) and complete and distribute regular project reports (including issues, status, and KPIs) to key stakeholders
• Hire and supervise the activities of subcontractors
• Prepare progress reports and issue progress schedules to clients
• Review work/contracts/WIP for areas of risk and correct deficiencies
• Supervise and complete project close-out activities and support the transition to operations
• Maintain relationships with key internal and external stakeholders and build/maintain customer and supplier/vendor relationships to enhance competitiveness
• Perform sales calls and visits to potential and existing accounts to generate business and represent company on business services
• Typically reports directly to the Program Manager; role located in Bowmanville, ON

Financial Planning and Analysis

• Ensure the security and confidentiality of all information managed by IT and protect information systems and assets
• Analyze Tier 1 & 2 business requirements and perform process analysis to determine business solutions or process improvement opportunities
• Oversee and assist with the gathering and documentation of requirements and maintain comprehensive documentation
• Assess reported issues, provide incident updates and drive them to closure
• Create working procedures, build knowledge databases and functional documentation
• Develop functional requirements and system design specifications and work with developers to ensure optimal solutions
• Implement enhancements, change requests, break-fixes, patches and updates
• Develop test plans, execute testing, coordinate user acceptance testing (UAT) and approve changes
• Develop and deliver end user training materials and document solutions
• Communicate software updates and changes to stakeholders
• Contribute to project plans, participate/lead/assign/monitor tasks and liaise with management, functional leaders and end-users
• Design and support JD Edwards and maintain strong customer relationships
• Keep current with application architecture, ESU and service pack releases, functionality, and CNC components