Executive Assistant
Charlotte Tilbury Beauty
Executive Assistant
Bitwise Asset Management
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $80,000 - $140,000 per year
Job Level
Mid-LevelSenior
About the role
- Serve as a strategic partner to the President, managing the flow of information, correspondence, and daily operations to maximize focus on core business growth and strategy.
- Own and proactively optimize the President's complex calendar across multiple time zones, protecting focus time and ensuring all scheduling aligns with strategic priorities.
- Expertly manage all domestic and international travel logistics, including flight, hotel, and client-facing reservations.
- Serve as the central point of contact for the President's Team by coordinating meetings and communications, facilitating high-level coordination and keeping all members connected and informed of critical firm and departmental updates.
- Ensure sensitive and effective communication with internal teammates and external partners while proactively contributing to a high-energy, inclusive company culture.
- Proactively anticipate needs and identify opportunities to support the President’s efficiency and impact.
- Drive the execution of ad-hoc tasks and projects directly supporting the President's priorities.
- Handle sensitive information with the utmost confidentiality, professionalism, and integrity at all times.
Requirements
- Ability to reliably commute to the NYC office 3x a week (Tuesday - Thursday) and flexibility to be onsite as business needs require.
- 5+ years of experience directly supporting a C-level Executive (President, CEO, COO) in a fast-paced, high-growth environment. Prior experience in Financial Services, Asset Management, Fintech, or a venture-backed startup is strongly preferred.
- Bachelor's degree or equivalent professional experience supporting senior leadership.
- Exceptional attention to detail and proven ability to proactively anticipate needs, manage logistics independently, and solve complex problems before they escalate. Demonstrated commitment to taking ownership and driving issues to resolution without executive oversight.
- Exceptional verbal and written communication skills delivered with a professional, friendly, and welcoming approach. Serve as an extension of the President, handling all time-sensitive internal and external communications and calendar coordination with care and sensitivity.
- Advanced proficiency in Google Workspace (Gmail, Calendar, Sheets, Slides). Proven ability and interest in quickly mastering new tools and technology (e.g., Salesforce, Asana, Slack, expense management software).
- High degree of adaptability, flexibility, and responsiveness required to expertly manage a dynamic and rapidly changing executive calendar, including complex meeting and travel coordination.
- Willingness and flexibility to be available outside of normal business hours to support the President's complex and ever-changing schedule.
- Your style is like ours: high-energy, positive, caring, deliberate, self-aware, curious and open minded, inclined to take ownership to get the best outcome but happy to transfer or share ownership with others. You’re proactive in pursuing what you want, you take pride in your ability to communicate and connect with others, and you’re always looking to improve.
Benefits
- Compensation: $80,000-$140,000 salary
- Equity compensation as a component of all offers
- Health insurance, including dental and vision plans
- Health, Dependent Care, and Commuter Flexible Spending Accounts
- Paid Parental Leave
- Life insurance; short- and long-term disability plans
- Company funded 401(k) plan, no matching required
- Unlimited PTO
- 10 paid company-wide holidays
- Office spaces in San Francisco and New York
- Meals and snacks provided in the office
- Paid company cell phone
- Bitwise “Buddy” program (30-day new-hire success program)
- Annual birthday and anniversary gifts
- Company-wide events including the annual holiday party
- Internal Women of Bitwise group with fun events
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementlogistics managementproblem solvingcommunication managementconfidentialityproject executiontime managementscheduling
Soft skills
attention to detailproactiveadaptabilityflexibilityresponsivenessownershipinterpersonal skillshigh-energyprofessionalismcuriosity
