Executive Assistant, Corporate
Huron
Executive Assistant
Charlotte Tilbury Beauty
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $80,000 - $90,000 per year
Job Level
Mid-LevelSenior
About the role
- Accountable for the management of General Manager’s calendar and inbox, ensuring time is managed effectively by understanding daily and weekly priorities
- Determine General Manager priorities; make judgement calls on appointments and meetings to maximize reach and impact
- Strategic approach to the use of available meeting hours, managing multiple time zones and recommending efficiencies in meeting regularity and attendance
- Proactively anticipate conflicts as new priorities arise and adjust calendar as needed
- Prioritize inbox, looking ahead to ensure all pre-read and meeting agendas are received, action items are complete, and incoming request are prioritized and surfaced regularly
- Manage T&E budget
- Coordinate and book international trips and time with regional teams in store
- Support for Global team gatherings and agendas
- Raise necessary Pos and liaise with the Global Finance Team to ensure timely processing of invoices
- Take detailed notes during meetings to support key internal and external projects
- Support creation of presentations and delivery of briefing notes to leadership
- Assist in large scale North America corporate events
- Identify needs and create efficiencies for General Manager
- Partner with global Executive and Administrative support to align on priorities and calendar management
- Liaise with Leadership Team to support
Requirements
- 3+ years of experience in administrative support of at least 1 key leader
- Proficiency in Microsoft Office Suite
- Proven ability to convey complex messages succinctly and convincingly
- Exemplary written and verbal communication skills
- Commitment to confidentiality and discretion when handling sensitive information, ensuring utmost privacy of executive-level communication and documents
- Consistent ability to manage workload prioritization, long-term projects, and urgency of immediate needs
- Operate with a high level of emotional intelligence and integrity
Benefits
- Generous staff discount to use on all products
- Access to Tilbury Treats – our very own rewards platform allowing you to save money and gain ‘money can’t buy’ discounts on anything from gym memberships to cinema tickets
- Medical, dental, and vision benefits
- Commuter Benefits (Pre-tax)
- Flex Spending Account (FSA)
- Employee Assistance Program (EAP)
- 401(k) with Company match
- Paid Time Off
- Birthday PTO
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementinbox managementbudget managementnote-takingpresentation creationproject supportevent coordinationmeeting agenda preparationtime zone managementconflict resolution
Soft skills
communication skillsemotional intelligencediscretionworkload prioritizationjudgmentstrategic thinkingadaptabilitycollaborationproblem-solvingintegrity
