Accounts Payable

• Match price, quantity, and item number for invoices, purchase orders, and receivers, assuring all expenditures are properly authorized by managers
• Contact vendors to clarify and rectify any questions/discrepancies regarding payments, discounts taken, quantities
• Key debit memos initiated by the Purchasing Department into AP system; determine whether debit needs matching online or entered without matching
• Process vendor invoices in ERP system and ensure all vendor payments are valid and approved
• Obtain management approval for all invoices that are processed without Purchase orders
• Reconcile small vendor statements as needed and identify, research, and resolve items/issues impacting the accounts payable statements
• Contact vendors as needed to resolve any issues and respond to their inquiries
• Update vendor payment information (addresses, contact information, bank account numbers, etc.) in ERP system
• Assist with accounts payable preparations and audit process and maintain proper documentation of monthly data and analysis
• Assist in special projects, process improvement, and contribute to improving process workflows and maintaining system administration
• Assist the AP department in various projects as needed; other duties assigned as needed

Accounts Payable Coordinator

Accounts Payable Specialist I, Accounting and Finance

Accounts Payable Coordinator

Accounts Payable Clerk

Accounts Payable Representative

Accounts Payable Specialist