Accounts Payable Coordinator
AVI-SPL
full-time
Posted on:
Location: Florida • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
Tech Stack
ERP
About the role
- Match price, quantity, and item number for invoices, purchase orders, and receivers, assuring all expenditures are properly authorized by managers
- Contact vendors to clarify and rectify any questions/discrepancies regarding payments, discounts taken, quantities
- Key debit memos initiated by the Purchasing Department into AP system; determine whether debit needs matching online or entered without matching
- Process vendor invoices in ERP system and ensure all vendor payments are valid and approved
- Obtain management approval for all invoices that are processed without Purchase orders
- Reconcile small vendor statements as needed and identify, research, and resolve items/issues impacting the accounts payable statements
- Contact vendors as needed to resolve any issues and respond to their inquiries
- Update vendor payment information (addresses, contact information, bank account numbers, etc.) in ERP system
- Assist with accounts payable preparations and audit process and maintain proper documentation of monthly data and analysis
- Assist in special projects, process improvement, and contribute to improving process workflows and maintaining system administration
- Assist the AP department in various projects as needed; other duties assigned as needed
Requirements
- High school Diploma or equivalent is required
- Bachelors’ degree in Accounting, Finance, Business or related field preferred
- Minimum of 2-3 years relevant experience in a corporate accounting organization
- Experience operating in a multi-state and/or complex matrix business environment
- Intermediate/Advanced experience with General Ledger Programs (Sage)
- Intermediate/Advanced proficiency in PC/Microsoft applications (Excel, Access, Word)
- Demonstrated experience using pivot tables in Excel
- Experience processing vendor invoices in ERP systems
- Ability to match invoices to purchase orders and receivers
- Experience reconciling vendor statements and preparing audit documentation
- Ability to obtain management approval for invoices processed without Purchase orders
- Ability to update vendor payment information and maintain vendor records in ERP
- Negotiation/conflict resolution skills and ability to maintain constructive working relationships
- Self-starter capable of working independently and meeting deadlines
- Excellent communication and interpersonal skills, both verbal and written
- Ability to balance multiple tasks with changing priorities
- Esker experience a plus!