AVI-SPL

Accounts Payable Coordinator

AVI-SPL

full-time

Posted on:

Origin:  • 🇺🇸 United States • Florida

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Job Level

JuniorMid-Level

Tech Stack

ERP

About the role

  • Match price, quantity, and item number for invoices, purchase orders, and receivers, assuring all expenditures are properly authorized by managers
  • Contact vendors to clarify and rectify any questions/discrepancies regarding payments, discounts taken, quantities
  • Key debit memos initiated by the Purchasing Department into AP system; determine whether debit needs matching online or entered without matching
  • Process vendor invoices in ERP system and ensure all vendor payments are valid and approved
  • Obtain management approval for all invoices that are processed without Purchase orders
  • Reconcile small vendor statements as needed and identify, research, and resolve items/issues impacting the accounts payable statements
  • Contact vendors as needed to resolve any issues and respond to their inquiries
  • Update vendor payment information (addresses, contact information, bank account numbers, etc.) in ERP system
  • Assist with accounts payable preparations and audit process and maintain proper documentation of monthly data and analysis
  • Assist in special projects, process improvement, and contribute to improving process workflows and maintaining system administration
  • Assist the AP department in various projects as needed; other duties assigned as needed

Requirements

  • High school Diploma or equivalent is required
  • Bachelors’ degree in Accounting, Finance, Business or related field preferred
  • Minimum of 2-3 years relevant experience in a corporate accounting organization
  • Experience operating in a multi-state and/or complex matrix business environment
  • Intermediate/Advanced experience with General Ledger Programs (Sage)
  • Intermediate/Advanced proficiency in PC/Microsoft applications (Excel, Access, Word)
  • Demonstrated experience using pivot tables in Excel
  • Experience processing vendor invoices in ERP systems
  • Ability to match invoices to purchase orders and receivers
  • Experience reconciling vendor statements and preparing audit documentation
  • Ability to obtain management approval for invoices processed without Purchase orders
  • Ability to update vendor payment information and maintain vendor records in ERP
  • Negotiation/conflict resolution skills and ability to maintain constructive working relationships
  • Self-starter capable of working independently and meeting deadlines
  • Excellent communication and interpersonal skills, both verbal and written
  • Ability to balance multiple tasks with changing priorities
  • Esker experience a plus!