Apex Companies, LLC

Payroll

• Process weekly and bi-weekly payrolls across multiple entities, ensuring accuracy and timeliness
• Review, audit, and approve employee timesheets and payroll data prior to final submission
• Manage payroll adjustments, including bonuses, garnishments, direct deposits, tax withholdings, and address updates
• Monitor and resolve payroll discrepancies, including missing or incomplete employee data (e.g., unemployment state codes)
• Conduct payroll reconciliations and maintain supporting documentation
• Generate and maintain payroll-related reports, including PTO, bereavement, holiday, volunteer time, and leave tracking
• Prepare labor detail reports and certified payroll reports (WH-347)
• Update and maintain compliance portals for reporting hours and wages
• Support quarterly and periodic reporting requirements, including BLS reporting and MWRs
• Ensure payroll practices align with federal, state, and local regulations
• Respond to payroll-related inquiries from employees and managers in a timely, professional manner
• Follow up on outstanding timesheets and payroll issues to ensure deadlines are met
• Communicate regarding payroll matters such as live checks, CA meal compliance, and new hire onboarding
• Maintain payroll files, folders, and reporting documentation within payroll systems (e.g., UKG)
• Organize and archive final payroll reports and supporting records
• Manage payroll email inbox and documentation workflows
• Update internal payroll instructions and guidance materials
• Perform mail processing, including scanning, distribution, and handling unemployment documentation
• Complete initial unemployment paperwork and maintain related records
• Support labor adjustments and payroll-related audits
• Provide ad hoc reporting, research, and analysis as requested

Payroll Specialist

Project Manager

• Manage the design and delivery of transportation projects for local and regional government clients, including roadway, sidewalk, intersection, and multimodal improvements.
• Serve as Project Manager for assigned projects—responsible for scope, schedule, budget, and client coordination.
• Prepare and oversee development of plans, specifications, and estimates (PS&E) in accordance with FDOT and local standards.
• Coordinate with public agencies, utility providers, and permitting authorities.
• Conduct and/or oversee traffic analysis, safety studies, and roadway geometry design.
• Provide guidance and technical review for junior engineering staff.

Senior Project Manager, Transportation – Part-Time

Engineer

• Prepare due diligence (ASTM Phase I/Phase II) reports and mentor staff through due diligence projects.
• Gather, analyze, and interpret technical data.
• Prepare environmental technical reports.
• Mentor staff through the collection of soil, soil vapor, water, and/or air samples utilizing different sampling techniques.
• Prepare Florida-specific regulatory reports, environmental site assessments, and assist projects through remediation.
• Assistance with the preparation of proposals and scopes of work.
• Actively develop your own career growth with opportunities to assist with field and reporting tasks.
• Work directly with staff and management-level team members with field and reporting responsibilities.

Environmental Project Engineer

• Project management assistance on several types of land development projects including client coordination, contract negotiation, developing and maintaining project schedules, and maintaining project budgets.
• Supervising CAD designers and project coordination with other departments, professions, and agencies.
• Supervising permit technicians and administration in completing permit applications and moving permit application process forward.
• Construction observations, preparing field observation reports of construction activity, and witnessing critical tasks during construction.
• Project coordination and communication with construction managers, contractors, owners, construction inspectors, and permitting agencies.
• Writing technical reports, letters, project summaries, and emails.
• Plan drafting experience in AutoCAD Civil 3D preferred.

Project Manager, Land Development

Program Manager

• Lead and expand client relationships across various sectors including industrial, municipal, and environmental.
• Drive business development initiatives and execute growth strategies.
• Partner with regional leadership to identify opportunities for strategic growth.
• Lead proposal strategy and contract negotiations for large opportunities.
• Represent Apex with clients and industry stakeholders to strengthen market visibility.
• Collaborate on complex environmental and remediation projects.
• Mentor and develop junior and mid-level engineers/scientists.

Civil Engineer

• Serve as an in-house Structural Engineer to support the planning, engineering, and construction phase services for a variety of public infrastructure projects throughout New England
• Perform design of buildings and non-building structures for a variety of public and private clients
• Work with in-house civil and environmental engineers and landscape architects to support primarily municipal and industrial projects
• Provide structural analysis and design
• Perform structural calculations using a variety of software tools
• Mentor junior engineers and technical staff
• Project types include, but are not limited to: Building design, Non-building industrial or utility structures such as access platforms, vaults, and pump stations, Building and non-building structure condition assessments, Park structures and pedestrian structures, Marine structures, Retaining structure design, Foundation design for tanks and other pre-engineered structures, Engineering services during construction, Support for building demolition or partial demolition

Senior Structural Engineer

• Serve as an in-house Structural Engineer to support the planning, engineering, and construction phase services for a variety of public infrastructure projects throughout New England
• Perform design of buildings and non-building structures for a variety of public and private clients
• Work with in-house civil and environmental engineers and landscape architects to support primarily municipal and industrial projects
• Provide structural analysis and design
• Perform structural calculations using a variety of software tools
• Mentor junior engineers and technical staff
• Project types include, but are not limited to:
• Building design
• Non-building industrial or utility structures such as access platforms, vaults, and pump stations
• Building and non-building structure condition assessments
• Park structures and pedestrian structures
• Marine structures
• Retaining structure design
• Foundation design for tanks and other pre-engineered structures
• Engineering services during construction
• Support for building demolition or partial demolition

• Assists the Project Manager in the planning, coordination, and execution of both large and small projects.
• Works effectively and efficiently within prescribed budgets, and monitors performance on a weekly basis.
• Develops and negotiates scopes, fees, and schedules with sub-consultants under the guidance of the Project Manager.
• Responsible for developing technical solutions to more complex projects by applying engineering knowledge and skills to produce quality work. Assists in the development and execution of all aspects of the project scope of work.
• Assists the Project Manager in complying with assigned project schedules and budget on more complex projects by actively reporting on project progress and identifying additional work outside the contractual scope.
• Works closely with Project Managers to gain project management experience. Responsible for financial performance on tasks or projects under their control.
• Serves as the Technical Lead in respective discipline for more complex projects, being responsible for the technical coordination among other design disciplines and subcontractors or subconsultants.
• Supervises and trains less experienced staff by proving daily guidance and checking their work and progress. Provides input for completion of annual reviews.
• Develops technical approach, schedules, and fee estimates for proposals on large-scale or more complex projects to produce an effective and quality proposal.
• Maintains quality control within the discipline by reviewing designs, checking calculations, assumptions, and the basis of design on more complex projects.
• Assists in the coordination and attends client meetings, including public hearings. Prepares and performs oral presentations for clients regarding project deliverables.
• Assists Project Manager by leading construction administration tasks such as construction progress meetings; submittal reviews; preparation of meeting agendas and minutes; review of daily and weekly construction reports; preparation of payment applications, RFIs, and change orders; coordination with Resident Project Representatives; completing project closeout; and tracking construction schedules. Provides updates to the Project Manager.
• Demonstrates awareness of corporate priorities regarding quality of work, client satisfaction, and project profitability.
• Understands and is aware of contract terms and conditions, professional liability matters, and advises the Project Manager of any concerns.
• Participates in approved external associations and professional conferences and presents or authors technical papers.
• Identifies areas of potential claims, by preparing documentation and reporting to Project Manager.
• May manage a direct report, including responsibility for workload management, time and expense approval and career path development.

Senior Project Engineer – Water/Wastewater

• Manages project implementation with assigned project team and follows all company policies and operating procedures. This includes keeping the client informed of the on-going status of a project and providing adequate management, advice, and support to the members of the project team
• Initiates projects by developing proposals/scopes of work and project budgets for approval by the Principal. For assigned projects, completes project initiation documents that includes detailed scope/outline, budget, and schedule for completion.
• Supervises and directs individuals or teams of technical staff on projects and assists in the training and technical development of staff by holding training seminars, providing technical guidance during project execution, and bringing new technical developments in-house.
• Consults with other technical staff and Project Managers on technical challenges in the drinking water discipline while also providing independent technical reviews on projects for other water discipline leaders.
• Oversees the technical accuracy of project through regular communications with project staff, review of plans, specifications, reports, and calculations to ensure compliance with the firm's standards.
• Tracks all projects costs, including labor and expenses, versus the project, and ensures that invoices are issued to the client in a timely manner in accordance with company policy.
• Other tasks may include proposal preparation, participating in project interviews, attending public meetings, developing fee proposals, preparing contracts and presenting information to new and future potential clients.

Payroll Specialist

Senior Project Manager, Transportation – Part-Time

Environmental Project Engineer

Project Manager, Land Development

Program Manager

Senior Structural Engineer

Senior Structural Engineer

Senior Structural Engineer

Senior Structural Engineer

Senior Project Engineer – Water/Wastewater

Water/Wastewater Project Manager