Payroll Specialist

Apex Companies, LLC

Payroll Specialist handling multi-entity payroll operations. Ensuring accuracy and compliance in payroll processing and reporting at Apex Companies.

Posted 6/11/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $70,000 - $75,000 per yearWebsite

About the role

Key responsibilities & impact

Process weekly and bi-weekly payrolls across multiple entities, ensuring accuracy and timeliness
Review, audit, and approve employee timesheets and payroll data prior to final submission
Manage payroll adjustments, including bonuses, garnishments, direct deposits, tax withholdings, and address updates
Monitor and resolve payroll discrepancies, including missing or incomplete employee data (e.g., unemployment state codes)
Conduct payroll reconciliations and maintain supporting documentation
Generate and maintain payroll-related reports, including PTO, bereavement, holiday, volunteer time, and leave tracking
Prepare labor detail reports and certified payroll reports (WH-347)
Update and maintain compliance portals for reporting hours and wages
Support quarterly and periodic reporting requirements, including BLS reporting and MWRs
Ensure payroll practices align with federal, state, and local regulations
Respond to payroll-related inquiries from employees and managers in a timely, professional manner
Follow up on outstanding timesheets and payroll issues to ensure deadlines are met
Communicate regarding payroll matters such as live checks, CA meal compliance, and new hire onboarding
Maintain payroll files, folders, and reporting documentation within payroll systems (e.g., UKG)
Organize and archive final payroll reports and supporting records
Manage payroll email inbox and documentation workflows
Update internal payroll instructions and guidance materials
Perform mail processing, including scanning, distribution, and handling unemployment documentation
Complete initial unemployment paperwork and maintain related records
Support labor adjustments and payroll-related audits
Provide ad hoc reporting, research, and analysis as requested

Requirements

What you’ll need

2+ years of payroll, accounting, or related administrative experience
Experience processing payroll in a multi-state, multi-entity environment preferred
Familiarity with payroll systems such as UKG or similar platforms
Knowledge of payroll regulations, tax withholdings, and compliance reporting (BLS, certified payroll, etc.)
Strong attention to detail and accuracy with the ability to manage deadlines
Excellent organizational and time management skills
Strong communication skills with a customer-service mindset.

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll processingpayroll reconciliationtimesheet auditinglabor detail reportingcertified payroll reportingpayroll adjustmentstax withholdingscompliance reportingdata accuracyreport generation

Soft Skills

attention to detailorganizational skillstime managementcommunication skillscustomer service mindset