Apex Companies, LLC

Financial Planning and Analysis

• Prepare monthly, quarterly, and annual financial statement reporting deliverables (P&L, Balance Sheet, Cash Flow) for internal and external stakeholders
• Prepare a monthly financial reporting package for leadership, including variance analysis, trend commentary, and key reporting schedules
• Prepare debt reporting support schedules and monthly/quarterly lender reporting package components, ensuring accuracy and consistency with financial statements
• Partner with GL Accounting and FP&A to gather inputs, validate results, and resolve reporting discrepancies prior to final distribution
• Maintain and update reporting templates and supporting schedules, ensuring timely delivery and strong documentation
• Assist with audit support and reporting requests by compiling financial data, tie-outs, and supporting schedules
• Prepare ad hoc financial reports and analyses as requested by management
• Support the budgeting and forecasting process by providing reporting support, historical actuals, and variance insights

Financial Reporting Accountant

Engineer

• Prepare technical memoranda, reports, calculations, correspondences, designs, drawings, specifications, permit applications, quantity takeoffs, and cost estimates on less complex projects or discrete tasks on more complex projects under the direct supervision of senior staff.
• Assist the Project Manager and other senior staff in complying with assigned project schedules and budgets on less complex projects or discrete tasks on more complex projects by actively reporting on project progress and by identifying additional work outside the contractual Scope of Work.
• Work with subconsultants under the direction of the Senior Project Engineer or Project Manager.
• May serve as Lead Designer on less complex projects or discrete tasks on more complex projects to produce a complete and coordinated project by meeting and effectively communicating with the project team.
• Review calculations, design assumptions, and concepts within discipline to assure quality control.
• Provide technical input into proposals on less complex projects, or discrete tasks on more complex projects by developing scope of work, budgets, and schedules by relying on historical information or experience.
• Assist in the preparation of technical presentations as well as participate in client meetings and/or technical presentations.
• Work effectively and efficiently within established hourly budgets and monitor self-performance.
• Develop expertise in pertinent local, state, and federal regulations.
• Develop and maintain positive relationships with clients on technical issues by effectively communicating on a frequent and regular basis as directed by the Project Manager.
• Lead fieldwork such as reviewing existing facility conditions, conducting laboratory/sampling work, evaluating performance of existing infrastructure, and observing construction and startup activities.
• Assist with construction administration by tracking and reviewing submittals, preparing meeting agendas and minutes, reviewing, and compiling daily and weekly construction reports, and tracking construction schedules. Provide updates to a Senior Project Engineer and/or Project Manager.
• Develop and maintain positive working relationships with staff and provide on-the-job training and mentoring for entry-level engineers and interns.
• Demonstrate advanced skill and proficiency in MS Office, AutoCAD, ArcGIS, and other associated computer-based technical software specific to the discipline.
• Develop increasingly effective writing and presentation skills and present data that supports technical decisions and the rationale for making them.

Water Treatment Process Engineer

Consultant

• The Consultant/Scientist will provide environmental compliance with dedicated support for a specific client in a remote capacity in a data analysis and data administration role.
• Review each site-specific environmental permit and identify permit compliance requirements.
• The consultant will need to be able to work independently and communicate well with clients and other Apex team members.
• After 6 months, it is anticipated that the position will transition into a more field focused role with the consultant conducting environmental compliance inspections at various sites in an assigned geographic area.

EHS Consultant

Marketing

• Work alongside our Quincy-based Marketing Manager in pursuit of new work, with an emphasis on projects in the northeastern United States.
• Assist with the retrieval and tracking of requests for proposals/qualifications and help with go/no-go discussions.
• Lead proposal plan preparation and drive proposal kick-off discussions.
• Develop compelling firm qualifications, proposals, and presentation materials in support of Apex’s business initiatives. Includes layout, writing, and coordination.
• Assist with the writing, cataloging, and updating of project materials, such as profiles, team resumes, and client references.
• Produce proposals in person, as needed, from either the Quincy, MA or Woburn, MA office.
• Travel to client locations to deliver proposals, as needed.
• Support special events and trade shows, on occasion.
• Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
• Update the client relationship management (CRM) system and related databases.
• Fulfill other Marketing tasks as needed.

Senior Marketing Coordinator – Proposals, AEC

• Work alongside our Quincy-based Marketing Manager in pursuit of new work, with an emphasis on projects in the northeastern United States.
• Assist with the retrieval and tracking of requests for proposals/qualifications and help with go/no-go discussions
• Lead proposal plan preparation and drive proposal kick-off discussions
• Develop compelling firm qualifications, proposals, and presentation materials in support of Apex’s business initiatives. Includes layout, writing, and coordination.
• Assist with the writing, cataloging, and updating of project materials, such as profiles, team resumes, and client references.
• Produce proposals in person, as needed, from either the Quincy, MA or Woburn, MA office
• Travel to client locations to deliver proposals, as needed.
• Support special events and trade shows, on occasion.
• Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
• Update the client relationship management (CRM) system and related databases.
• Fulfill other Marketing tasks as needed.

Payroll

• Process and review payroll for employees across multiple divisions and employee groups
• Accurately review, audit, and validate employee timesheets, including manual timesheet reviews
• Understand and apply various pay types (regular, overtime, double time, prevailing wage, PTO, bonuses, retro pay, etc.)
• Ensure payroll compliance with federal, state, and local tax regulations and labor laws
• Prepare, review, and submit prevailing wage reports, ensuring accuracy and regulatory compliance
• Monitor and resolve payroll discrepancies, variances, and employee inquiries in a timely manner
• Collaborate closely with HR, Accounting, IT, and department leaders to ensure accurate employee data and payroll processing
• Support payroll audits and maintain accurate payroll records and documentation
• Communicate clearly and professionally with employees, supervisors, and leadership regarding payroll-related matters
• Assist with payroll process improvements and support special projects or additional tasks as assigned
• Be available to work during holidays and critical payroll periods to ensure timesheets are reviewed, and payroll deadlines are met

Payroll Specialist

Recruitment

• Manage the full recruitment process, including:
• Collaborating with hiring managers to conduct intake meetings.
• Assisting in drafting job descriptions and offering insights on compensation and market trends.
• Proactively source and recruit top-tier technical and professional talent in the engineering and environmental services sector nationwide.
• Screen resumes and conduct initial phone interviews, providing detailed written summaries for hiring managers.
• Coordinate and schedule candidate interviews with hiring teams while maintaining consistent communication with candidates, hiring managers, and other key stakeholders.
• Prepare and extend job offers, negotiating as necessary to secure successful hires.
• Ensure accurate tracking of candidate information and progress using the ATS and other tools.
• Comply with all federal, state, and local employment laws, regulations, and company policies.
• Deliver an exceptional candidate experience through regular follow-up and feedback.
• Collaborate closely with the Apex Recruiting Team to achieve hiring goals.

Senior Recruiter, Water & Transportation – A/E/C Industry

• Support and manage a variety of sustainability projects for external clients.
• Sustainability metrics verification and assurance – manage and conduct verification/assurance of corporate sustainability reporting environmental, social, and governance (ESG) data under several standards (GRI, SASB, TCFD, CDP, etc.).
• 3rd-party verification of greenhouse gas (GHG) emissions (Greenhouse Gas Protocol Scope 1, Scope 2, and Scope 3) following internal procedures and external standards and guidelines.
• Create inventory management plans for greenhouse gases and other sustainability/ESG metrics.
• Develop sustainability inventories, such as GHG, water, and waste for stakeholder and public reporting.
• Support the technical lead in monitoring and communicating developing market trends and regulatory changes to clients and internal stakeholders.
• Assist in the establishment of goals, targets, and KPI’s for organizations and management teams.
• Support the evaluation of climate change risks and opportunities and conduct a variety of quantitative policy analyses.
• Support science-based target settings and conduct quantitative climate scenario analysis.
• Communicate effectively with project teams in a primarily virtual environment.
• Engage teams across our clients’ businesses on multiple ESG topics and datasets within the same project scope.
• Support project data management for record-keeping, internal audit and quality assurance.
• Identify, obtain, and maintain credentials as the sustainability industry evolves to meet client and company needs.

ESG/Sustainability Consultant 2

Designer

• Create, update, and maintain detailed 2D and 3D drawings using Revit, AutoCAD Plant 3D, or similar design software.
• Work closely with engineers and project managers to interpret project requirements and translate them into accurate design documents.
• Ensure that all drawings and models comply with industry standards, municipal specifications, and regulatory requirements.
• Maintain organized project files, revise drawings as needed, and assist in preparing documentation packages for client and regulatory approvals.
• Assist with data collection, field measurements, and design modifications to ensure design accuracy and consistency.
• Stay current with new drafting technologies, software updates, and industry best practices to enhance efficiency and quality.

CAD Designer

Growth Marketing

• Lead the growth of Apex’s water, wastewater, and stormwater services within your designated local market.
• Develop and execute a strategic plan to expand relationships with municipal, utility, and public-sector clients.
• Leverage existing client relationships and your market insight to establish Apex as a trusted regional partner.
• Collaborate with Divisional and Regional Leadership to align local efforts with Apex’s broader infrastructure strategy.
• Serve as a trusted advisor to municipal and utility clients, understanding their infrastructure priorities and funding mechanisms.
• Identify and pursue new project opportunities, lead proposal development, and manage interview and negotiation processes.
• Drive cross-selling of Apex’s complementary environmental, construction, and compliance services.
• Represent Apex at professional associations, technical committees, and industry conferences.
• Oversee delivery of municipal infrastructure projects including water and wastewater treatment, distribution/collection systems, and stormwater management.
• Ensure technical excellence, quality control, and adherence to scope, schedule, and budget.
• Provide technical leadership, mentoring, and QA/QC oversight to project teams.
• Manage project performance, including backlog, utilization, and profitability metrics.
• Recruit, mentor, and develop engineers, project managers, and technical staff to grow Apex’s local presence.
• Foster a collaborative, high-performance culture focused on client satisfaction and technical excellence.
• Participate in Apex’s Principal Leadership group, contributing to strategic planning, market development, and talent initiatives.

Principal, Water/Wastewater Infrastructure

Project Manager

• Manages project implementation with assigned project team and follows all company policies and operating procedures.
• Initiates projects by developing proposals/scopes of work and project budgets.
• Supervises and directs individuals or teams of technical staff on projects.
• Consults with other technical staff and Project Managers on technical challenges in the drinking water discipline.
• Oversees the technical accuracy of projects through regular communications with project staff.
• Tracks all projects costs, including labor and expenses, versus the project.
• Other tasks may include proposal preparation and attending public meetings.

Project Manager – Drinking Water

• Manages project implementation with assigned project team and follows all company policies and operating procedures. This includes keeping the client informed of the on-going status of a project and providing adequate management, advice, and support to the members of the project team
• Initiates projects by developing proposals/scopes of work and project budgets for approval by the Principal. For assigned projects, completes project initiation documents that includes detailed scope/outline, budget, and schedule for completion.
• Supervises and directs individuals or teams of technical staff on projects and assists in the training and technical development of staff by holding training seminars, providing technical guidance during project execution, and bringing new technical developments in-house.
• Consults with other technical staff and Project Managers on technical challenges in the wastewater water discipline while also providing independent technical reviews on projects for other wastewater discipline leaders.
• Oversees the technical accuracy of project through regular communications with project staff, review of plans, specifications, reports, and calculations to ensure compliance with the firm's standards.
• Tracks all projects costs, including labor and expenses, versus the project, and ensures that invoices are issued to the client in a timely manner in accordance with company policy.
• Other tasks may include proposal preparation, participating in project interviews, attending public meetings, developing fee proposals, preparing contracts and presenting information to new and future potential clients.

Financial Reporting Accountant

Water Treatment Process Engineer

Water Treatment Process Engineer

Water Treatment Process Engineer

Water Treatment Process Engineer

EHS Consultant

Senior Marketing Coordinator – Proposals, AEC

Senior Marketing Coordinator – Proposals, AEC

Payroll Specialist

Senior Recruiter, Water & Transportation – A/E/C Industry

ESG/Sustainability Consultant 2

CAD Designer

Principal, Water/Wastewater Infrastructure

Project Manager – Drinking Water

Project Manager – Wastewater